School Administrative Assistant - St. Anne, Wichita

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
3/18/2026

Location:
St. Anne Catholic School
School Administrative Assistant

Schedule: Monday Friday, 7:15 a.m. - 3:45 p.m.

Position Overview

St. Anne Catholic School is seeking a highly organized, professional, and mission-driven Administrative Assistant to support the daily operations of the school office. This individual plays a key role in maintaining accurate records, supporting school communications, and providing exceptional service to students, families, and staff.

The ideal candidate is detail-oriented, proactive, and able to manage multiple responsibilities with accuracy and discretion while contributing positively to a faith-filled school environment.

Responsibilities

• Serve as a welcoming and professional first point of contact for students, families, staff, and visitors
• Secure substitute teachers as needed
• Manage phone calls, front office communication, and general school inquiries
• Maintain accurate student records, attendance, and enrollment data in PowerSchool (training available)
• Complete state reporting and compliance documentation
• Prepare school communications, reports, and presentations using Microsoft Word, Excel, and PowerPoint
• Create newsletters, flyers, and other graphic design or marketing materials
• Maintain highly organized filing systems and detailed records
• Assist with basic bookkeeping and financial record keeping
• Support with scheduling, school events, and administrative projects
• Maintain strict confidentiality in all areas of work

Qualifications

• Practicing Catholic who supports the mission and values of Catholic education
• Virtus Safe Environment Training required (or willingness to complete upon hire)
• Bilingual required (Spanish)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational skills with exceptional attention to detail
• Demonstrated ability to manage multiple responsibilities in a fast-paced office environment
• Professional communication and customer service skills
• Experience with PowerSchool or other student information systems preferred
• Experience with state reporting or school data systems a plus
• Graphic design, marketing, or communications experience preferred
• Strong professional references required

Additional Expectations

• Demonstrates initiative, professionalism, and a commitment to excellence in all responsibilities
• Ability to manage detailed work with a high level of accuracy and follow-through
• Desire to contribute positively to a collaborative, faith-centered school community