What are the responsibilities and job description for the Part-Time Athletic Coordinator, Saint Nicholas School, 2025 position at Diocese of San Jose (DSJ)?
St. Nicholas Catholic School is seeking a passionate and organized Part-Time Athletic Coordinator to lead and support our school’s athletic program. This role averages approximately 15 hours per week, primarily after school hours. The Athletic Coordinator is responsible for managing all home games in the gym and on the field. This includes facilitating the game clock and working with the coaches and referees to mitigate any issues. The coordinator will serve as a key liaison between the school administration and volunteer coaches, ensuring clear and consistent communication. The ideal candidate will be a team player with strong communication skills, a dependable work ethic, a strong attendance record, and a commitment to fostering school spirit and student growth through athletics.
Under the direct supervision of the Principal, the Athletic Coordinator develops and implements grade-level athletic programs, directs and coordinates a full range of athletic department services and programs, and maintains the safety standards of the school.
SSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
Model and promote good sportsmanship.
Recruit and train coaches for each sport offered by the school.
Ensure all coaches, scorekeepers, food service volunteers are in compliance with volunteer requirements.
Attend school, league, and division meetings.
Schedule, notify, and host meetings for coaches.
Coordinate with parish, school, and other entities (e.g. Parks and Recreation Department) to secure facilities for practices and games. Oversee scheduling of practices and scrimmages.
Accept responsibility for the safety and well-being of each child participating in the sports program.
Register players for the school sports program.
Register teams for tournaments.
Provide a list of sports participants to the School Accountant to ensure registration fees are billed directly to families.
Acquire and maintain equipment, first aid supplies, and uniforms.
Maintain and operate the proper use of athletic equipment and supplies by participants.
Maintain uniform inventory, distribution, return, and storage.
Enforce facility, equipment, and program rules and regulations, taking appropriate disciplinary action with participants when necessary.
Diffuse any potential problems involving spectators, coaches, or players.
Be present at and supervise all home games.
Maintain confidentiality over student and institutional information.
Support the mission of the Catholic Church and schools in both words and actions including, but not limited to ensuring
Prayer is said before each home game
Good sportsmanship during practices and games
Coaches maintain a positive attitude when working with their teams
REQUIRED SKILLS/ABILITIES:
Excellent organizational and human relations skills.
Self-motivated and reliable.
Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
Able to manage moderate levels of stress.
Outstanding interpersonal skills with a strong customer service focus (internal and external).
Ethical and discreet team player.
Other Duties & Responsibilities:
Act as a role model of professionalism in a Catholic environment.
Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
Ensure the health, safety, and welfare of all students.
Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
Work as part of a team.
Attend faculty, administrative, and all other meetings as needed.
THIS POSITION SUPERVISES (EMPLOYEES): N/A
THIS POSITION SUPERVISES (OTHERS): Athletic program volunteers including, but not limited to, coaches, scorekeepers, food service workers.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and/or Experience:
High school diploma.
Previous experience working with student athletes and holding a leadership role.
Knowledge of sports, basketball, track and field, and volleyball, preferred.
Language Skills:
Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
English, required.
Bilingual (English/Spanish or English/Vietnamese) preferred.
Technical Skills:
First Aid and CPR certified.
Proficient at word processing, presentation, and electronic mail applications.
Working knowledge of Workday, or willingness to learn.
Proficient with Word, Excel, PowerPoint, and Google applications.
Physical Demands:
Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
Can lift 25 lbs. in compliance with safety standards.
Must be able to stand for long periods of time.
Handles exposure to climate change and temperature.
Level of vision, hearing, speaking required.
Other Requirements:
Able to work evenings and weekends if required.
Must have an understanding and acceptance for the mission of the Catholic Church.
Must support the teachings and values of the Catholic Church and its mission.
Salary Range: $26.48 – $30.66 per hour, based on education and experience.
Under the direct supervision of the Principal, the Athletic Coordinator develops and implements grade-level athletic programs, directs and coordinates a full range of athletic department services and programs, and maintains the safety standards of the school.
SSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
Model and promote good sportsmanship.
Recruit and train coaches for each sport offered by the school.
Ensure all coaches, scorekeepers, food service volunteers are in compliance with volunteer requirements.
Attend school, league, and division meetings.
Schedule, notify, and host meetings for coaches.
Coordinate with parish, school, and other entities (e.g. Parks and Recreation Department) to secure facilities for practices and games. Oversee scheduling of practices and scrimmages.
Accept responsibility for the safety and well-being of each child participating in the sports program.
Register players for the school sports program.
Register teams for tournaments.
Provide a list of sports participants to the School Accountant to ensure registration fees are billed directly to families.
Acquire and maintain equipment, first aid supplies, and uniforms.
Maintain and operate the proper use of athletic equipment and supplies by participants.
Maintain uniform inventory, distribution, return, and storage.
Enforce facility, equipment, and program rules and regulations, taking appropriate disciplinary action with participants when necessary.
Diffuse any potential problems involving spectators, coaches, or players.
Be present at and supervise all home games.
Maintain confidentiality over student and institutional information.
Support the mission of the Catholic Church and schools in both words and actions including, but not limited to ensuring
Prayer is said before each home game
Good sportsmanship during practices and games
Coaches maintain a positive attitude when working with their teams
REQUIRED SKILLS/ABILITIES:
Excellent organizational and human relations skills.
Self-motivated and reliable.
Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
Able to manage moderate levels of stress.
Outstanding interpersonal skills with a strong customer service focus (internal and external).
Ethical and discreet team player.
Other Duties & Responsibilities:
Act as a role model of professionalism in a Catholic environment.
Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
Ensure the health, safety, and welfare of all students.
Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
Work as part of a team.
Attend faculty, administrative, and all other meetings as needed.
THIS POSITION SUPERVISES (EMPLOYEES): N/A
THIS POSITION SUPERVISES (OTHERS): Athletic program volunteers including, but not limited to, coaches, scorekeepers, food service workers.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and/or Experience:
High school diploma.
Previous experience working with student athletes and holding a leadership role.
Knowledge of sports, basketball, track and field, and volleyball, preferred.
Language Skills:
Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
English, required.
Bilingual (English/Spanish or English/Vietnamese) preferred.
Technical Skills:
First Aid and CPR certified.
Proficient at word processing, presentation, and electronic mail applications.
Working knowledge of Workday, or willingness to learn.
Proficient with Word, Excel, PowerPoint, and Google applications.
Physical Demands:
Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
Can lift 25 lbs. in compliance with safety standards.
Must be able to stand for long periods of time.
Handles exposure to climate change and temperature.
Level of vision, hearing, speaking required.
Other Requirements:
Able to work evenings and weekends if required.
Must have an understanding and acceptance for the mission of the Catholic Church.
Must support the teachings and values of the Catholic Church and its mission.
Salary Range: $26.48 – $30.66 per hour, based on education and experience.
Salary : $26 - $31