Recruitment and Compliance Assistant - Pastoral Center

The Diocese of Palm Beach Pastoral Center, located in Palm Beach Gardens, FL is searching for a full time Recruitment and Compliance Assistant.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance. The diocese also provides a 403(b)-retirement plan to all employees. Information on our benefits and retirement programs can be found here.

Essential Duties And Responsibilities

Department Support Duties and Responsibilities:

• Provides administrative support including answering incoming calls, assisting callers, mail, filing, email, etc.
• Assists with photocopying or duplicating materials, as needed
• Assists with special projects as needed, including distribution of notifications and materials.
• Assists with organizing all facets of workshops held by Employee Services Department
  
  

Human Resources Duties And Responsibilities

• Coordinates interviews with applicants as requested by other entities.
• Responsible for posting positions online, sourcing candidates, scheduling phone and in-person interviews, conducting applicable testing, tracking applicants, and informing the Human Resources Coordinator of applicants selected for hire.
• Assists the Human Resources Coordinator and Director with new hire orientation.
• Audits entity personnel files, which may require travel or be processed in-house.
• Generates check requests for the Director’s signature.
• Acts as a backup to the Human Resources Coordinator.
• Maintains the I-9 system, ensuring compliance with federal employment eligibility verification requirements and timely processing of employee documentation.
• Responsible for processing entity employee data forms with payroll in a timely manner.
• Responsible for processing and approving employee records within the online human resources/payroll onboarding system, that are submitted by diocesan entities.
  
  

Self-Insurance Duties And Responsibilities

• Acts as a backup to the Self-Insurance Administrative Assistant in processing Certificates of Insurance per Diocesan policies, both hard copies and via the online system through Gallagher Verify and managing special event insurance applications and payments.
• Provides clerical support to Director
• Responsible for filing and ensures compliance with reporting procedures for incident/accident reports, including file management for summer camp programs.
  
  

Pension Duties And Responsibilities

• Assists with special projects as needed, such as pension, 403B and benefits projects
• Responsible for data entry of new pensioners into the pension database.
• Responsible for auditing monthly pension cheek registers
  
  

Wellness Duties And Responsibilities

• Assists the Wellness Coordinator at annual Wellness Expos
  
  

Qualifications

• High school diploma or GED equivalent, required
• Associates or Bachelors degree in business administration, preferred
• 1-3 years of experience using Human Resources/Payroll online onboarding system for new hires as well as updating employee payroll records both online and manually, as applicable.
• At least 2 years’ experience as a Human Resources administrative assistant preferred
• Knowledge of employment law and Human Resources best practices
• Act as a reliable and supportive team member
• Experience with recruitment marketing preferred
• Travel within diocesan area may be required, as needed
• Proficiency in MS Office Suite, including Word, Excel, Outlook, and Internet.
• Excellent and professional telephone manners and interpersonal skills.
• Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
• Ability to multi-task, work independently, make responsible judgment calls, and prioritize effectively in a fast-paced environment.
• Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and able to exercise discretion and good business judgment
• Safeguard the integrity and confidentiality of all employee records
• Strong organizational skills
• Working knowledge of office equipment (phones, computers, printers, fax, scanner)
• To work accurately and efficiently both as part of the team or unsupervised.
• Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach
  
  

Physical Requirements

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use both hands and fingers (i.e., typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e., loud noises, sirens) and routine hearing (i.e., listening to others in conversation)
• Occasional time spent working closely with others
  
  

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Please note that only submittal that include all of the following information, especially personal email and cell number, will be considered for review. If you only provide the Indeed assigned email address, you may not move forward in the review process.

To apply, download and complete the Employment Application and submit along with the following:

• Resume that includes personal email and cell phone number
• Salary requirements
• List of references
  
  

to the attention of Yvonne Ojo, Recruitment and Compliance Assistant

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email: careers@diocesepb.org