What are the responsibilities and job description for the Administrative Assistant position at Diocese of Gaylord?
Position: Administrative Assistant
Saint Francis Xavier of Petoskey
Employment Type: Full-time
Location: Petoskey, MI
Summary
Saint Francis Xavier’s Administrative Assistant is people oriented, understands the Catholic faith, can multi-task, has an understanding of secretarial duties, and is highly organized. The office administrative assistant will report to the Pastor and office manager.
Essential Duties and Responsibilities
- Performs general secretarial duties.
- Answers and directs office telephone calls or messages.
- Responds to parish emails in a timely fashion. Organizes and electronically files emails.
- Maintains parish calendar with scheduled appointments, meetings and special events.
- Participates in parish staff meetings and diocesan workshops/trainings.
- Prepares parish bulletin, parish announcements, and other communications. When completed gives to Pastor for final approval.
- Establishes and maintains office record-keeping filing systems.
Required Qualifications
- Ideally a practicing Catholic in good standing with the Church.
- High School diploma, associates degree preferred, with 2-3 years of experience in an office setting.
- Possesses a high degree of integrity and confidentiality.
- Have good computer and typing skills. Have knowledge of Microsoft Office applications – Word, Excel, PowerPoint, and Publisher. Be willing to learn church software.
- Strong organization and planning skills.
- Excellent written and verbal communication.
- Proven high level of attention to detail, and proficiency at multi-tasking.
PHYSICAL REQUIREMENTS
- Prolonged Periods of sitting at a desk and working with hands in repetitive motion tasks.
- Requires some standing, stooping and bending.
- Some lifting of up to 15 pounds