Data Entry Specialist-Capital Campaign

Job Title: Data Entry Specialist-Capital Campaign
Location: Love Builds Hope Foundation (San Juan)

Employment Type: Part-time (Temporary)
FLSA Status: Non-Exempt

Reports to: Capital Campaign Coordinator

Position Summary:

The Data Entry Specialist plays a vital role in the success of the Diocese of Brownsville’s capital campaign, Love Builds Hope, which is being managed by the Love Builds Hope Foundation—the nonprofit fundraising arm of the Diocese. This position is responsible for the accurate, timely, and confidential input of donor and campaign data into the Foundation’s database. By maintaining the integrity of donor records, the Data Entry Specialist supports both administrative and fundraising teams and contributes to effective communication and stewardship throughout the campaign.

Key Responsibilities:

· Enter donor pledges, gifts, contact details, and campaign responses into the database with a high level of accuracy.

· Maintain current records of parishioner information, giving history, and acknowledgment status.

· Assist with generating mailing lists, donor receipts, contribution statements and acknowledgment letters.

· Conduct routine database audits to verify accuracy and resolve discrepancies.

· Process returned mail and update records with the most current contact information.

· Ensure confidentiality of all donor and parishioner data in line with Church guidelines and privacy policies.

· Coordinate with campaign staff and parish offices to ensure accurate and timely data sharing.

· Provide general support for mailings as needed.

· Answer telephone as needed.

Qualifications:

· High school diploma or equivalent; associate degree or some college preferred.

· 1–2 years of data entry or clerical experience, preferably in a nonprofit or church setting.

· Familiarity with donor database systems (e.g., Shelby, ParishSOFT, DonorPerfect, Raiser’s Edge, or similar platforms) is highly desirable.

· Excellent attention to detail and data accuracy.

· Strong organizational and time management skills.

· Basic proficiency in Microsoft Office (Word, Excel, Outlook).

· Ability to handle confidential information with discretion and integrity.

· Supportive of the mission and values of the Catholic Church.

Salary: $13.00 per hour

Work Environment:

· Office-based position with standard weekday hours, 8:00 am-5:00 pm. at 20 hours per week.

· Quiet, team-oriented setting within a diocesan development office.

Physical Demands:

· Ability to sit at a computer for extended periods.

· Occasional lifting of up to 25 pounds (e.g., campaign materials, boxes of mailings).

Job Type: Part-time

Pay: From $13.00 per hour

Expected hours: 20.0 per week

Application Question(s):

• How many years of recent secretarial/clerical experience do you have?
• Are you able to work a flexible schedule averaging 20 hours per week, requires some evening and weekend work.
• Are you willing and able to support the mission and values of the Catholic Church?
• Are you currently a practicing Catholic?
• Do you have a basic proficiency in Microsoft Office (Word, Excel and Outlook)?
• Describe the types of database systems you have worked with. (e.g., Shelby, ParishSOFT, DonorPerfect, Raiser’s Edge, or similar platforms)
• Briefly describe your experience working in a non-profit or church setting.
• Do you have experience maintaining, ordering and managing donor and or parishioner data?

Education:

• High school or equivalent (Required)

Experience:

• data entry or clerical: 1 year (Preferred)

Language:

• Spanish (Required)
• English (Required)

Work Location: In person

Salary : $13