What are the responsibilities and job description for the Administrative Assistant/Registrar position at Diocese of Altoona-Johnstown Education Office?
Saint John the Evangelist Catholic School is seeking enthusiastic candidate to join our fantastic staff for the 2025-2026 school year. There is currently a need for an Administrative Assistant/Registrar
Under the direction of the Principal/Vice-Principal, the Administrative Assistant performs a variety of clerical and support work; greets and interacts with the public; and works cooperatively with staff, students and parents while performing the duties listed below in order to create and maintain a courteous and professional work environment at all times.
Key Responsibilities:
- Supports and upholds the philosophy of Catholic education and the mission of the school
- Interacts with the public and employees with tact, discretion and courtesy via the telephone; face to face communication and electronic means
- Assists Business Manager
- Sorts and distributes mail
- Prepares letters, memos, mass mailings, reports and other documentation as requested
- Schedules and coordinates meetings
- Attends and provides accurate minutes for faculty meetings
- Supports school lunch program
- Assists with enrollment process
- Maintains school calendar to include events and activities
- Attends various committee meetings, as necessary
- Maintains records and files
- Communicates with outside vendors on behalf of the Principal/Vice-Principal
- Orders supplies
- Maintains and coordinates local and diocesan calendars
- Coordinates school fundraisers
- Completes NPIS order
- All other duties as assigned
Qualifications:
Required:
· Supportive of the mission of the Catholic Church
· Able to satisfactorily complete background checks and training applicable to diocesan and state requirements
· Two years of practical experience within a school system work environment
· Advanced knowledge of Microsoft Office programs
· Excellent communication skills
· Able to multitask and prioritize work for accomplishment in a timely manner
· Ability to maintain high levels of confidentiality, professionalism and integrity
Preferred:
· Familiarity with school lunch programs
· Working knowledge of PowerSchool
· Working knowledge of Schoology Learning Management System
Work Location: In person