Office Manager / Bookkeeper

Job Overview
We are seeking a dynamic and detail-oriented Office Manager / Bookkeeper to lead our administrative operations and financial management. This vital role combines overseeing daily office functions with maintaining accurate financial records, ensuring smooth workflow and organizational efficiency. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to support our team and vendor relationships. This position offers an exciting opportunity to contribute to a thriving organization by managing essential administrative and bookkeeping responsibilities with enthusiasm and precision.

Responsibilities

• Manage day-to-day office operations
• Oversee schedule management for staff calendars, meetings, appointments,
• Supervise administrative staff and coordinate training & development initiatives to foster a productive team environment
• Handle vendor management tasks such as negotiating contracts, processing payments.
• Maintain accurate bookkeeping records using QuickBooks/Excel including invoicing, expense tracking, and bank reconciliations
• Manage payroll processing, human resources functions, and ensure compliance with relevant employment laws and policies
• Assist with budgeting activities, financial reporting, filing systems, and record keeping to uphold organizational standards of accuracy and confidentiality

Requirements

• Proven experience in office management, clerical work, and Ideally a construction experience
• Demonstrated bookkeeping skills with proficiency in QuickBooks.
• Strong organizational skills with the ability to manage multiple schedules and prioritize tasks effectively
• Knowledge of human resources processes including payroll administration and employee onboarding
• Excellent communication skills with professional phone etiquette and customer service orientation
• Ability to handle vendor negotiations, budgeting processes, filing systems, and front desk responsibilities efficiently

Join us in creating an energized workplace where your organizational talents will help our well established General Contracting firm continue to grow and flourish?!! We value proactive professionals who thrive on multitasking and fostering positive relationships within a collaborative environment. This role is essential in ensuring our office runs seamlessly.

Pay: $35.00 - $45.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Work Location: In person

Salary : $35 - $45