What are the responsibilities and job description for the Construction Support/Specialist position at Dimension IV Madison Design Group?
JOB REQUIREMENTS: About the Role We are seeking a highly organized and
proactive Construction/Support Specialist to join our architectural
team. This full-time position plays a key role in supporting project
execution from design development through construction administration.
You\'ll collaborate closely with project managers, architects,
consultants, and clients to ensure smooth operations and accurate
documentation. Approximately 70% of this role is billable, supporting
both client-facing and internal project work. Key Responsibilities
Project Coordination (75%) Coordinate with internal teams on resource
planning and tracking project schedules, milestones, and deliverables
across all phases. Coordinate consultant communications and manage
document exchanges via platforms such as Newforma, Procore, or similar.
Prepare, issue, and manage client and subconsultant contracts, change
orders, and amendments, including document distribution and execution
tracking. Support internal teams in maintaining and organizing project
documentation, including meeting notes, RFIs, submittals, drawing logs,
construction bulletins, and plan/spec updates. Serve as a liaison for
administrative aspects of client and consultant coordination. Track and
Review Certificates Of Insurance And Other Required Documentation From
subcontractors. Support project bidding processes, including posting
updates and monitoring submissions. Support project closeout activities,
including punch lists, O&M manuals, and warranty documentation. Maintain
and improve project management templates and workflows. Office &
Operational Support Organize and archive project documents and drawings.
Procure office supplies and coordinate vendor sessions (e.g., lunch &
learns). Assist with corporate license renewals and compliance
documentation. Perform other duties as needed. Perform personnel
functions, such as selection, training, or evaluation. Prepare staff
work schedules and assign specific duties. \*\*\*\*\* OTHER EXPERIENCE
AND QUALIFICATIONS: Qualifications Bachelor\'s degree in Architecture,
Construction Management, Or Equivalent AEC Industry Experience. Minimum
5 years in a construction/support role, preferably within an
architecture, engineering, or construction firm. Proficiency in
Microsoft Office Suite and Adobe Acrobat. Experience with project
management tools such as Deltek Ajera, Newforma, Procore, or Bluebeam.
Strong written and verbal communication skills. Excellent organizational
skills and attention to detail. Ability to manage competing priorities
And Work Independently And Collaboratively. Preferred Skills Familiarity
with AIA contract documents and construction administration workflows.
Understanding of architectural project phases (SD, DD, CD, CA). Skilled
in coordinating staff assignments and tasks across project teams.
Skilled in maintaining organized digital and physical project files.
Exposure to compliance-related tasks such as license renewals and
corporate filings. Proven ability to manage multiple projects in
deadline-driven environments. \*\*\*\*\* APPLICATION INSTRUCTIONS:
E-Mail a Rsum: info@dimensionivmadison.com
proactive Construction/Support Specialist to join our architectural
team. This full-time position plays a key role in supporting project
execution from design development through construction administration.
You\'ll collaborate closely with project managers, architects,
consultants, and clients to ensure smooth operations and accurate
documentation. Approximately 70% of this role is billable, supporting
both client-facing and internal project work. Key Responsibilities
Project Coordination (75%) Coordinate with internal teams on resource
planning and tracking project schedules, milestones, and deliverables
across all phases. Coordinate consultant communications and manage
document exchanges via platforms such as Newforma, Procore, or similar.
Prepare, issue, and manage client and subconsultant contracts, change
orders, and amendments, including document distribution and execution
tracking. Support internal teams in maintaining and organizing project
documentation, including meeting notes, RFIs, submittals, drawing logs,
construction bulletins, and plan/spec updates. Serve as a liaison for
administrative aspects of client and consultant coordination. Track and
Review Certificates Of Insurance And Other Required Documentation From
subcontractors. Support project bidding processes, including posting
updates and monitoring submissions. Support project closeout activities,
including punch lists, O&M manuals, and warranty documentation. Maintain
and improve project management templates and workflows. Office &
Operational Support Organize and archive project documents and drawings.
Procure office supplies and coordinate vendor sessions (e.g., lunch &
learns). Assist with corporate license renewals and compliance
documentation. Perform other duties as needed. Perform personnel
functions, such as selection, training, or evaluation. Prepare staff
work schedules and assign specific duties. \*\*\*\*\* OTHER EXPERIENCE
AND QUALIFICATIONS: Qualifications Bachelor\'s degree in Architecture,
Construction Management, Or Equivalent AEC Industry Experience. Minimum
5 years in a construction/support role, preferably within an
architecture, engineering, or construction firm. Proficiency in
Microsoft Office Suite and Adobe Acrobat. Experience with project
management tools such as Deltek Ajera, Newforma, Procore, or Bluebeam.
Strong written and verbal communication skills. Excellent organizational
skills and attention to detail. Ability to manage competing priorities
And Work Independently And Collaboratively. Preferred Skills Familiarity
with AIA contract documents and construction administration workflows.
Understanding of architectural project phases (SD, DD, CD, CA). Skilled
in coordinating staff assignments and tasks across project teams.
Skilled in maintaining organized digital and physical project files.
Exposure to compliance-related tasks such as license renewals and
corporate filings. Proven ability to manage multiple projects in
deadline-driven environments. \*\*\*\*\* APPLICATION INSTRUCTIONS:
E-Mail a Rsum: info@dimensionivmadison.com
