Family Law Paralegal / Case Manager

At Dillon Grube, we believe that serving clients well requires more than legal knowledge. It requires organization, communication, compassion, urgency, and a team committed to moving cases forward.

We are seeking an experienced, highly organized, and proactive Family Law Paralegal / Case Manager to support our growing family law practice.

This is not a document-processing position.

We are looking for someone who will become an integral member of our legal team, help manage cases from start to finish, communicate effectively with clients, keep matters moving, protect deadlines, organize evidence, and help attorneys deliver exceptional representation to families facing some of the most difficult transitions of their lives.

Responsibilities

Case Management

• Manage a substantial caseload under attorney supervision.
• Maintain accurate and organized electronic case files.
• Track deadlines, court dates, scheduling orders, and discovery obligations.
• Monitor case progress and identify next steps.
• Create and maintain action plans for active matters.
• Ensure tasks are completed and matters continue moving forward.
• Escalate legal and strategic issues to supervising attorneys.

Client Communication

• Serve as a primary point of contact for clients regarding procedural matters and case status updates.
• Maintain regular communication with clients.
• Assist clients in gathering information and documentation.
• Help clients understand court processes and upcoming requirements.
• Document communications and activity within firm systems.
• Provide compassionate, professional service to clients experiencing stressful circumstances.

Document Drafting and Preparation

Prepare drafts for attorney review, including:

• Petitions
• Summonses
• Responses and Counterclaims
• Financial Disclosure Statements
• Affidavits
• Parenting Plans
• Marital Settlement Agreements
• Motions and Notices of Motion
• Stipulations
• Proposed Orders
• Findings of Fact and Conclusions of Law
• Discovery Requests
• Discovery Responses
• Subpoenas
• Hearing and Trial Materials

Financial Information Management

• Organize financial disclosure materials.
• Review and summarize bank records, tax returns, retirement statements, pay records, and business records.
• Assist with child support calculations.
• Assist with maintenance analyses.
• Prepare property and debt allocation spreadsheets.
• Organize information for settlement discussions, mediation, and trial.

Discovery and Evidence Management

• Coordinate document collection and production.
• Organize records received from clients and third parties.
• Track discovery deadlines.
• Maintain exhibit files.
• Create chronologies and timelines.
• Assist with witness and evidence organization.

Court and Litigation Support

• Coordinate court filings through Wisconsin's electronic filing system.
• Schedule hearings, mediation sessions, and depositions.
• Prepare hearing binders and trial notebooks.
• Coordinate witness appearances.
• Assist attorneys in preparing for court proceedings.
• Ensure compliance with court orders and deadlines.

We Offer:

• Competitive compensation based on experience
• Opportunities for professional growth and advancement
• Meaningful work that directly impacts families in our community
• Significant client interaction and responsibility
• Modern practice management systems and legal technology
• A supportive, team-oriented culture focused on excellence and client service

• Additional annual compensation of approximately $2,000-$6,000 for employees who demonstrate professional English/Spanish bilingual proficiency and regularly utilize those skills in serving clients

Qualifications

• Strong organizational and time-management skills.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple active matters simultaneously.
• Ability to maintain confidentiality and professionalism.
• Ability to work effectively with individuals experiencing emotionally difficult situations.
• Proficiency with Microsoft Office applications.

To Apply

Please submit by email at duffy@dillongrubelaw.com / subject Paralegal Job Application:

• Résumé
• Cover Letter
• Any information regarding family law experience
• Any information regarding English/Spanish language proficiency