Administrative Strategist

Administrative Strategist

Job Type: Salaried, Exempt
Salary: $70,000 – $80,000 per year
Work Location: In-person (Oakland, CA headquarters with 30% travel as needed)

Reports To: Chief Executive Officer

Position Overview

Diligence Security Group (DSG) is seeking a proactive and detail-oriented Administrative Strategist to provide high-level operational, administrative, and analytical support across multiple business areas. This role requires excellent communication, organization, and problem-solving skills with a focus on improving efficiency and ensuring smooth coordination between departments.

The Administrative Strategist will support executive scheduling, assist with HR operations, manage procurement and vendor relations, oversee social media and marketing initiatives, and track performance data through KPI dashboards. The ideal candidate will thrive in a dynamic environment and possess the professionalism and adaptability to work across diverse functions with discretion and independence.

Application Process

All candidates must pass a criminal background check. Reasonable accommodations are available for qualified applicants with disabilities to participate in the application process.

Key Responsibilities

Administrative and Executive Support

• Manage calendars, emails, and scheduling for executive and departmental leaders.

• Coordinate meetings, agendas, and follow-ups to ensure timely communication and project tracking.

• Prepare reports, presentations, and correspondence with attention to detail and accuracy.

• Handle travel logistics and event coordination as needed.

  
  

Procurement and Contract Management

• Research and manage RFP (Request for Proposal) opportunities.

• Maintain contracts, licenses, and certifications, ensuring compliance with renewal timelines.

• Oversee vendor relations, including payment coordination and performance follow-up.

• Support internal and external audits of procurement-related activities.

  
  

Human Resources and Compliance

• Assist with HR-related tasks including recruiting coordination, onboarding, and document management.

• Maintain accurate employee records and ensure compliance with credentialing and training requirements.

• Support internal communications and employee engagement initiatives.

  
  

Marketing and Social Media Management

• Coordinate social media content and marketing initiatives to promote DSG programs and events.

• Manage content calendars and collaborate with internal departments and partners for campaigns.

• Track engagement metrics and provide performance reports.

  
  

Data Analysis and KPI Management

• Develop and manage KPI dashboards to measure performance and operational outcomes.

• Analyze data trends and prepare executive summaries for leadership review.

• Collaborate with management to identify improvement opportunities and streamline reporting systems.

  
  

Cross-Functional Collaboration

• Work with team members, strategic partners, vendors, and clients to ensure effective communication and project delivery.

• Manage task follow-ups and documentation across departments.

• Contribute to business initiatives and special projects as assigned.

  
  

Qualifications

Education & Experience

• Associate’s degree or higher preferred (Business Administration, Communications, or related field).

• 3 years of experience in administrative, operations, or project coordination roles.

• Experience with vendor management, HR processes, and business analytics preferred.

• Prior experience in a security, operations, or service organization is a plus.

  
  

Licenses & Certifications (Preferred)

• Valid State Driver’s License.

• Eligible for California Guard Card and LiveScan.

• Notary certification or eligibility preferred.

  
  

Skills & Abilities

• Exceptional organization, multitasking, and time management skills.

• Strong writing and communication skills.

• Proficiency in Google Workspace and Microsoft Office Suite.

• Experience using AI tools, data dashboards, and digital scheduling software.

• Ability to travel up to 30% and occasionally work weekends as needed.

• Demonstrated professionalism, discretion, and confidentiality.

  
  

Physical Requirements

• Ability to sit for extended periods and work on a computer.

• Must be able to lift up to 25 pounds occasionally (for office or event materials).

• Travel and after-hours availability as required by business needs.

  
  

What We Offer

• Full-Time and Part-Time Opportunities

• Medical, Vision, and Dental Benefits

• Flexible Scheduling

• Weekly Payroll

  
  

Equal Employment Opportunity

Diligence Security Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Join Diligence Security Group and be a part of a team that prioritizes safety and security, ensuring the protection of equipment, data, and employees. Apply today for immediate consideration.