What are the responsibilities and job description for the Bookkeeper position at DILE Solutions?
Description
POSITION PURPOSE
As one of the fastest-growing logistics service companies, DILE is all about excellence, integrity, and teamwork. Our service is top-notch because we have developed a high-energy, team-driven mentality across the organization that is committed to servicing our customers, shippers, and carriers alike, in an ever-evolving supply chain. We are looking for your expertise and knowledge to join our team!
In this role, you will handle day-to-day financial operations across multiple business lines, ensuring accurate records, timely billing, and strong cash flow management. This position requires someone comfortable working independently in a fast-paced, small-team environment.
General Accounting
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES
Required:
POSITION PURPOSE
As one of the fastest-growing logistics service companies, DILE is all about excellence, integrity, and teamwork. Our service is top-notch because we have developed a high-energy, team-driven mentality across the organization that is committed to servicing our customers, shippers, and carriers alike, in an ever-evolving supply chain. We are looking for your expertise and knowledge to join our team!
In this role, you will handle day-to-day financial operations across multiple business lines, ensuring accurate records, timely billing, and strong cash flow management. This position requires someone comfortable working independently in a fast-paced, small-team environment.
General Accounting
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES
- Maintain accurate financial records across brokerage, trucking, and warehousing operations
- Record daily transactions and ensure proper categorization of revenue and expenses
- Perform bank and credit card reconciliations. Ensure all expenses are reviewed and approved in accordance with company policies and authorization limits. Identify and follow up on missing receipts, discrepancies, or unusual transactions.
- Monitor cash flow and report any discrepancies
- Assist with monthly close and financial reporting
- Process invoices for carriers, vendors, maintenance providers, and warehouse expenses
- Match invoices with rate confirmations, BOLs, and load data
- Schedule and execute timely payments
- Generate and send invoices for freight, brokerage, and storage services
- Verify billing accuracy based on contracts, rates, and accessorials
- Manage collections and follow up on past-due accounts
- Reconcile load-level profitability (revenue vs. carrier/driver cost)
- Process driver settlements (mileage, detention, layover, bonuses)
- Track fuel and maintenance expenses
- Request and coordinate the setting up of leased equipment and fixed assets. Maintain accurate records of all lease agreements, including terms, payment schedules and renewal dates
- Perform bank, credit card reconciliations
- Identify discrepancies and resolve issues proactively
- Prepare weekly cash flow summaries and monthly financial reports
- Support implementation of efficient bookkeeping workflows
- Maintain organized digital records for audits and tax filings
- Request and coordinate the setting up of leased equipment and fixed assets. Maintain accurate records of all lease agreements, including terms, payment schedules and renewal dates
- Fully remote
- Flexible hours with core availability
- Small team environment
Required:
- 2 years bookkeeping or accounting experience
- Strong knowledge of QuickBooks (or similar software)
- Proficiency in Excel/Google Sheets
- Ability to work independently in a remote environment
- Experience in trucking, freight brokerage, or logistics
- Basic knowledge of transportation & warehouse cost structures
- Strong attention to detail
- Time management and self-discipline (remote work)
- Problem-solving and critical thinking
- Clear communication with a small team