Accounts Payable Clerk/Coordinator

Position Overview

The Accounts Payable (AP) Clerk/Coordinator is responsible for supporting the finance and accounting team by ensuring the timely and accurate processing of vendor invoices, payments, reconciliations, and expense documentation. This role requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment while managing multiple priorities and deadlines.

The ideal candidate will have prior accounts payable experience, strong Excel skills, and the ability to communicate effectively with vendors and internal departments.

Key Responsibilities

• Process and accurately code vendor invoices and supporting documentation into the accounting system
• Prepare and schedule payments, including checks, ACH transactions, and wire transfers
• Reconcile vendor statements, system reports, and account balances to ensure accuracy
• Investigate and resolve invoice, purchase order, and payment discrepancies in coordination with internal teams
• Respond to vendor inquiries and maintain professional communication regarding payment status and account issues
• Analyze invoices and expense reports to assign expenses to the appropriate accounts and cost centers
• Process employee expense reports and advance requests
• Maintain organized records of invoices, receipts, reports, and related financial documentation
• Convert paper records into electronic format and maintain document filing systems
• Support internal and external audit requests by gathering documentation and conducting research
• Identify opportunities to improve AP processes and increase operational efficiency
• Perform high-volume data entry with strong accuracy using 10-key skills

Required Skills & Qualifications

• Prior experience in Accounts Payable, Accounting, or Finance support roles
• Strong 10-key data entry skills with high accuracy
• Advanced Microsoft Excel skills
• Experience working with accounting software and ERP systems
• Strong attention to detail and organizational skills
• Ability to analyze financial data and resolve discrepancies independently
• Excellent verbal and written communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• Professional and customer-service-oriented approach when working with vendors and internal stakeholders

Preferred Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred
• Experience in high-volume invoice processing environments preferred
• Knowledge of ACH, wire transfer processing, and vendor payment terms preferred

Additional Information

• This is a fully onsite position
• Candidates must be available for in-person interviews
• Strong reliability, accuracy, and professionalism are essential for success in this role