What are the responsibilities and job description for the Procurement Specialist - Indianapolis, IN position at Digital Technology Solutions?
DTS is looking for Procurement Specialist for our direct client Position in Indianapolis, IN
Job Description:
The State Procurement Agency Administrator will play a key role in supporting procurement processes by performing critical administrative tasks and providing resolution support. Key responsibilities include:
- Conducting basic contract reviews to identify and address Personally Identifiable Information (PII) concerns.
- Preparing and posting contracts, requests for quotes (RFQs), and related documentation to online platforms in accordance with agency standards.
- Handling support tickets and phone calls to assess, research, and resolve issues or inquiries raised by requestors.
- Collaborating with requestors to provide guidance and resolution for procurement-related tasks or challenges.
- Maintaining organized records and ensuring compliance with relevant policies, procedures, and timelines.
- Providing excellent customer service and ensuring clear communication with internal and external stakeholders.
Skill Requirements:
- Attention to Detail: Strong focus on accuracy, particularly when reviewing contracts for PII or other sensitive information.
- Procurement Knowledge: Familiarity with procurement processes, contract management, and public sector regulations is highly desirable.
- Problem-Solving Skills: Ability to assess issues, conduct research, and develop practical solutions.
- Technical Proficiency: Comfortable using online platforms to post contracts and handle documentation; familiarity with relevant software/tools is a plus.
- Communication Skills: Excellent verbal and written communication abilities to assist requestors effectively and professionally.
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively to meet deadlines.
- Customer Service Orientation: Commitment to providing high-quality support and assistance to stakeholders.
- Legal Awareness: Basic understanding of PII and how to manage sensitive information in compliance with legal and organizational guidelines.
Preferred Qualifications:
- Previous experience in procurement, contract management, or a related field.
- Knowledge of state procurement policies and procedures.
- Experience in ticketing systems or customer service platforms.
Required / Desired Skills
| Skill | Required / Desired | Amount | of Experience | |
Previous experience in procurement, contract management, or a related field. | Required | 2 | Years |
| |
Experience in ticketing systems or customer service platforms. | Required | 2 | Years |
Knowledge of state procurement policies and procedures. | Required | 2 | Years |
Degree or coursework in business administration, business management, public administration or finance. | Required | 2 | Years |
Exp w/research, problem solving, troubleshooting via multiple resources to assist with data clean up & quality for both ticket support and contracts. | Required |
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Strong problem-solving skills to assess, research and resolve procurement related issues effectively. | Required |
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Strong organizational and communication skills. | Required |
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Background in legal studies. | Desired |
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Prior experience working with Service Now. | Nice to have |
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Data visualization (Power BI) experience. | Nice to have |
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Template creation, inventory module, item catalog management experience (People Soft v9.2) | Nice to have |
DTS offers excellent compensation package.
Contact:
Harmandeep
Digital Technology Solutions