What are the responsibilities and job description for the Office Manager position at Digital Interiors?
Company Description
Digital Interiors is a Michigan-based smart-home and low-voltage integration firm specializing in luxury residential and commercial technology solutions. For more than two decades, we’ve partnered with homeowners, builders, designers, and architects to bring beautifully engineered systems to life. Our work includes whole-home lighting control, automated window treatments, distributed audio and video, cinema-grade theaters, networking, security cameras, and fully tailored smart-home experiences.
We approach every project with craftsmanship, clarity, and care. From early planning and design, to pre-wire, installation, and ongoing support, our goal is to make technology feel intuitive, reliable, and effortless for our clients. We take pride in our reputation for quality, our strong vendor partnerships, and the long-standing relationships we’ve built within the community.
Digital Interiors continues to grow, and we’re looking for team members who value professionalism, organization, and a genuine desire to help clients and coworkers succeed. Joining our company means becoming part of a collaborative, fast-moving environment where no two days are the same—and where your contributions directly support the success of every project we deliver.
Role Description
Office Manager – Digital Interiors
The Office Manager plays a central role in keeping our team organized, our projects running smoothly, and our business operating at a high level. This position is ideal for someone who loves structure, enjoys building better systems, and takes pride in keeping the details tight.
Key Responsibilities
• Financial Management
– Maintain and manage all company bookkeeping in QuickBooks, including payroll
– Reconcile accounts, process payments, track expenses, and support invoicing
– Work closely with ownership to ensure accurate financial reporting
• Purchasing & Inventory
– Create purchase orders and manage all project-related procurement
– Communicate with vendors, track lead times, and ensure timely ordering
– Receive and check in deliveries, verify accuracy, and maintain organized inventory records
– Must be willing to learn how to operate a forklift for handling freight deliveries
• Operational Support & Organization
– Help develop and document new internal processes to improve efficiency
– Support scheduling, workflow coordination, and communication within the team
– Maintain a well-organized office environment where information and materials are easy to find
– Must be able to drive: picking up parts from vendors, going to the bank, and delivering parts to technicians in the field
• Team Collaboration
– Work closely with technicians, project managers, and leadership to ensure projects are fully supported from start to finish
– Assist with special projects and administrative needs as the business continues to grow
Qualifications
- Proven experience in office management, administration, bookkeeping, or similar operational role
- Strong working knowledge of QuickBooks (required)
- Solid understanding of basic accounting principles, invoicing, and reconciliation
- Experience handling purchasing, vendor communication, and tracking orders
- Ability to manage inventory, check in deliveries, and maintain organized records
- Must be able to lift 30–40 lbs for handling shipments and equipment
- Exceptional organizational skills with a talent for creating systems, processes, and structure
- Comfortable juggling multiple priorities in a fast-moving environment
- Strong written and verbal communication skills
- Proficiency with Microsoft 365
- Self-motivated, dependable, and able to work with minimal supervision
- A problem-solver who looks for better, more efficient ways to do things