Office Coordinator

DigiKey is one of the fastest growing distributors of electronic components in the world. In addition to offering the broadest selection of in-stock electronic components and providing the best service possible to customers, employees have access to a highly competitive benefits package. To learn more, visit our benefits and perks page.

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Position Overview

Schedule: Monday - Friday 8:30 am - 5:00 pm

The Office Coordinator & Internal Services and Security Associate plays a pivotal role in ensuring the smooth operation, safety, and efficiency of the workplace. This dual-function position is responsible for managing day-to-day office activities, coordinating internal services, and overseeing security protocols to maintain a safe and productive environment for all employees.

This is considered an essential onsite role, which requires regular onsite attendance, Monday-Friday.

Responsibilities

• Provide friendly and professional customer service/front desk coverage as needed at the front desk. Greet and direct all visitors, including vendors, employees and others.
• Act as office coordinator for Bloomington office; being primary point of contact for office related matters, answering phone, maintaining office supply inventory
• Maintain and update seating maps for Bloomington office location
• Maintain Bloomington office SharePoint site
• Assists with onboarding of new hires and contractors (ready cube/office space, building tour, badge creation, etc.)
• Collaborates with team members and communicates relevant information to direct leader
• Upholds the security and confidentiality of documents and data within area of responsibility
• Check for appropriate identification/authorized access (e.g. employees, contractors, visitors)
• Contact local law enforcement and/or emergency services as needed/requested; report incident immediately to Employee Experience (Relations)
• Ensure adherence to corporate security policy and regulations
• Maintain security by becoming familiar with the premises; monitor the front door; and manage the lobby and community room area, primary point of contact for Bloomington office emergencies
• Assist with vendor documents (NDA’s, SOW’s, MSA’s, Invoices); verify and process invoices
• Lead the Bloomington Workplace Experience Committee (e.g. Summer picnic, employee appreciation events)
• Provide onsite support for business meetings
• Assist with Budget and spend tracking by department
• Participates in staff meetings, training and in-services and staff development programs as required by the Manager, Corporate Security.
  
  
  

Required Knowledge, Skills And Experience

• High School Diploma
• 2 years of relevant administrative experience
• Strong customer relations skills; ability to interact professionally in person and over the phone
• Excellent communication and interpersonal skills
• Must be a self-starter with the ability to work independently
• High attention to detail
• Proficiency in including Outlook, Excel, PowerPoint, Word and DocuSign
  
  
  

Preferred Qualifications: 

• Associate’s Degree in Business Administration, Office Management, or a related field
• Preferred candidate has base knowledge of DigiKey brand and its core values
  
  
  

Physical Requirements

• Work is primarily performed at a desk and/or in an office environment for 3/4 of the day and up
• The office noise level in the work environment is typically, moderate
• Generally, spend the workday sitting at a workstation and operating computer devices, such as, but not limited to keyboard, mouse, and screen
• Generally, spend the workday performing repetitive motions that involve or affect the hands, head, and other parts of your body
• Able to twist or bend and occasionally climb stairs
• Able to reach with hands and arms above shoulder level
• Regularly lift up to 20 lbs. and occasionally lift up to 25lbs from floor to shoulder height
  
  
  

Compensation

The starting base pay rate for this position is:

$20.00

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Must be authorized to work in the U.S. without the need for employment-based immigration sponsorship, now or in the future. The employer does not offer immigration sponsorship for this opportunity.

DigiKey Electronics is an Equal Opportunity Employer. We encourage all qualified candidates, including protected veterans and individuals with disabilities, and to apply and be considered for open positions.

If you are an applicant with a disability and need a reasonable accommodation for any part of the employment process, please contact Human Resources at 1-800-338-4105 or careers.us@digikey.com.

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