What are the responsibilities and job description for the Administrative & Bookkeeping Coordinator position at Dietary Solutions?
Join Our Team- Administrative & Bookkeeping Coordinator- REMOTE Ohio
Flexible Hours | Impactful Work | Supportive Team Culture
About Us
At Dietary Solutions, we believe that great nutrition changes lives. We are a trusted partner to Skilled Nursing Facilities, Assisted Living Communities, and Group Homes across the region, delivering expert-led Clinical Nutrition and Food Service Management that improves health outcomes and quality of life. Our team includes passionate Registered Dietitians, Dietetic Technicians, and Nutrition Associates who thrive in flexible, supportive environments where they can make a real impact.
The Administrative & Bookkeeping Coordinator supports the day-to-day financial, administrative, and operational activities. This position combines bookkeeping and accounting support, accounts receivable, invoicing, reconciliations, financial reporting, CPA coordination, data management, timekeeping reconciliation, and general administrative support for the company leadership and department managers.
The successful candidate will be an experienced, highly organized, detail-oriented professional who can independently manage recurring responsibilities, meet deadlines, identify discrepancies, follow up on outstanding items, and ensure that information and documentation are accurate, complete, and readily available.
This position requires regular coordination with Operations, HR, Accounting, company associates, customers, and the company's CPA. The coordinator reports directly to the VP -Finance and is expected to take ownership of assigned responsibilities while communicating issues and priorities proactively.
- Previous experience in bookkeeping, accounting support, administrative coordination, office management, or a similar role.
- Experience with QuickBooks Online
- Strong Microsoft Excel skills, including the ability to prepare spreadsheets, reconcile data, and generate reports.
- Experience with accounts receivable, invoicing, bank reconciliations, and financial recordkeeping preferred.
- Experience working with timekeeping or payroll systems preferred.
- Strong organizational skills and attention to detail.
- Ability to reconcile information across multiple systems and identify discrepancies.
- Excellent written and verbal communication skills.
- Ability to communicate professionally with company associates, customers, managers, leadership, and external accounting professionals.
- Ability to prioritize multiple responsibilities and meet recurring deadlines.
- Ability to work independently, exercise sound judgment, and follow established approval procedures.
- Ability to handle confidential business, financial, payroll, and personnel information appropriately.
- Strong follow-through, initiative, problem-solving skills, and a commitment to accuracy.
- Must reside in Ohio.
What's in It for You?
At Dietary Solutions, we recognize that meaningful work thrives in a balanced life. That's why we offer:
- Flexible scheduling – Create a workweek that fits your lifestyle
- Unparalleled opportunities for professional growth and development
- Competitive compensation
- Robust benefits package, including:
- Medical, Dental, Vision, HSA, Life/AD&D, Disability Insurance, and Employee Assistance Program for full-time members
- 401(k) with company match
- Paid holidays generous PTO for full-time members
- On-demand pay
- Personalized IT support
- Family-first culture team building and recognition programs
Ready to bring your expertise to a team that values flexibility, purpose, and connection? We invite you to apply and explore how a career with Dietary Solutions can work for you.
Submit your resume today-we'd love to connect!