Attendance Secretary -DMS

Job Description:

Attendance Secretary

Reports To:

Principal

Dept/School:

Assigned School

Employment:

200 Day Contract

Calendar:

10 months / 200 Days

Salary Grade:

15 (Classified Scale)

Date Revised:

11/19/2025

Primary Purpose

Maintain accurate attendance records for the campus. Under close supervision, perform data entry, including attendance and grades.

Qualifications:

Education:

High school diploma or receipt of a high school equivalency credential approved by the State Board of Education

Knowledge, Skills & Abilities:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Performance Responsibilities and Essential Functions:

Records and Reports

1. Collect and enter attendance and data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required, following established procedures.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress

Notes:

The duties outlined are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or is a logical assignment for this classification.