Payroll & HR Assistant

Are you self-motivated with strong time management skills? Are you organized with a high attention to detail? Can you multitask with a high sense of urgency?

Our Payroll & HR Assistant works in our corporate office setting and regularly collaborates with customers and colleagues. We offer competitive pay, great benefits, and an opportunity to grow and develop with our company. If you are results oriented, purpose driven, value serving others and enjoy working with others, we welcome and encourage you to apply to join our team

At Dickerson Petroleum, Inc. we are a fast-paced, privately-owned company operating in Mississippi with a commitment to keep our customers and communities going. We do this by focusing on solutions, maintaining commitment to our people and customers, and ensuring on-time delivery of goods and services. Our customers refuel with us through a fresh cup of coffee, a hot meal, clean restrooms, and quality fuel!

Job Summary:

As a Payroll & HR Assistant, you will perform administrative processes for our people operations including bi-weekly payroll processing, benefits administration, maintenance of Federal and State compliance, support for risk management, utilization of consistent & timely practices, and provide superior customer service to managers, employees, and external agencies.

Duties & Responsibilities:

• Timely processing of biweekly payroll for the Petroleum and Transportation companies.  

• Enter, maintain, and/or process information in the payroll system. Information includes employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Receive and process court ordered withholdings and other payroll deductions
• Maintain accurate records of active job openings and received applications; manages internal and external job postings.
• Review applications for entry-level and non-exempt positions.
• Perform administrative and recordkeeping tasks related to staffing changes, which include layoffs, resignations, terminations, and extended leaves of absence.
• Assist with the administration of employee benefits, which includes collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
• Reconcile and prepare benefits invoices for payment
• Assist with planning and supporting company-wide information meetings such as open enrollment, and meetings to announce or discuss changes in retirement or benefits plans.
• Conduct or assist with record audits and mandatory reports, including I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• Assist with employee engagement efforts
• Process and follow up with workers’ compensation claims and maintain OSHA logs
• Maintain knowledge and aid users of our HRIS functionality
• Support learning & development initiatives for the company
• Assist in Talent Acquisition efforts
• Receive & respond to general employee & manager inquiries
• Other duties, as assigned.

Core Competencies:

Commitment to People

• Excellent customer service skills.
• Strong verbal communication and active listening skills.
• Service-oriented by being willing to help others and anticipate customer needs.
• Motivate, challenge, and mentor associates and peers.

Focus on Solutions

• Promote and resolve customer complaints in a timely and professional manner.
• Possess strong analytical and problem solving and skills.
• Ability to work independently.
• Knowledgeable about the company’s products, services, and customer-related policies.
• Get first-hand customer information and use it for improvements in services.
• Concentrate your efforts on the more important priorities.
• Enjoy working hard and seize opportunities for improvement.

On-Time Delivery

• Dependable and well organized.
• Value time and use your time effectively and efficiently.
• Get more done in less time.
• Pursue everything with energy, drive and being results oriented.

Education & Experience:

• High school diploma or equivalent; Associate degree preferred.
• Must be proficient with HRIS or payroll processing software and Microsoft products such as Excel, Word, and Outlook.
• 2 or more years of general human resources and/or payroll experience is preferred

Supervisory Responsibilities:

• None.

Essential Physical Requirements:

• Prolonged sitting and usage of computer and standard office equipment.
• Must be able to lift and carry up to 15 pounds.
• Bending, stooping, reaching, pushing, and pulling may be occasionally required.
• May need to work overtime as required.
• Constant state of alertness and ability to perform in a safe manner.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Disabled/Veterans.