Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to manage multiple tasks efficiently. Bilingual abilities and experience with office management tools are a plus, enabling effective communication and seamless office flow. This paid position offers an exciting opportunity to contribute to a professional environment where your skills make a real difference.

Duties

• Greet visitors and clients warmly, providing excellent customer service and maintaining a professional front desk presence
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Schedule appointments, coordinate calendars, and manage meeting rooms for staff and clients
• Perform data entry, maintain filing systems, and ensure all documents are accurately proofread and organized
• Utilize software such as Microsoft Office, Google Workspace, QuickBooks, and other office management tools to support daily operations
• Handle incoming and outgoing correspondence, including emails, mailings, and courier services
• Assist with bookkeeping tasks, including basic invoicing, expense tracking, and record keeping
• Support office management duties such as ordering supplies, maintaining inventory, and ensuring the workspace is organized and efficient
• Provide clerical support including photocopying, scanning, proofreading documents, and maintaining accurate records
• Offer customer support via phone or in person by addressing inquiries promptly and professionally

Qualifications

• Proven experience in an office environment or as a receptionist with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or similar accounting software is preferred
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
• Strong communication skills with an emphasis on phone etiquette; bilingual abilities are highly desirable
• Experience managing multi-line phone systems and calendar management tools
• Demonstrated attention to detail in proofreading, data entry, and record keeping
• Previous experience in medical or dental reception is a plus but not required; relevant personal assistant experience is also valued
• Ability to handle confidential information discreetly while maintaining professionalism at all times
• Strong time management skills with the capacity to prioritize tasks effectively

Join us in creating a welcoming environment where your organizational talents shine! This role offers meaningful work supporting our team’s success while providing opportunities for professional growth. We value energetic individuals who thrive on delivering exceptional service and maintaining an efficient office atmosphere.

Pay: $52,000.00 per year

Work Location: In person

Salary : $52,000