Accounting Administrator

Looking for someone that has the desire to enhance accounting skills, attention to detail, takes initiative, enjoys investigating financial discrepancies and resolves. Role is a great entry way to building an accounting career.

All are welcome to apply!

Position Summary: The Accounting Administrator serves as the primary strategic partner and "right hand" to the Director of Accounting. This pivotal role goes beyond routine processing to provide high-level support across all financial and administrative functions of the Company. The Administrator is responsible for maintaining the integrity of the general ledger, spearheading complex reconciliations, and acting as a critical filter for the Director by investigating and resolving discrepancies independently. By ensuring total data accuracy and operational efficiency, this role empowers the Director of Accounting to focus on high-level financial strategy and long-term company goals.

Enhanced Essential Duties & Responsibilities

• Executive Support & Partnership: Act as the primary point of contact for the Director of Accounting, assisting in the execution of departmental goals and standing in for the Director on administrative matters as needed.
• Audit & Quality Control: Lead internal audits of financial transactions; proactively identify systemic errors and design/implement corrective actions to improve financial accuracy.
• Full-Cycle Financial Oversight: Manage accounts payable and receivable with a focus on cash flow health, overseeing invoice entry, payment cycles, and high-level collections strategy.
• Advanced Reconciliation: Perform sophisticated bank and credit card reconciliations, ensuring all accounts are balanced and any anomalies are investigated and resolved without supervision.
• Month-End/Year-End Leadership: Drive the month-end and year-end closing processes by preparing complex journal entries and ensuring all schedules are "Director-ready" for final review.
• Project & Cost Analysis: Monitor job costing and budget tracking for landscaping projects, providing the Director with actionable insights on project profitability and budget variances.
• Process Improvement: Continuously review existing accounting workflows to identify bottlenecks and recommend technology or procedural upgrades to enhance departmental efficiency.

Qualifications including Knowledge, Skills and Abilities:

• Attention to detail with great analytical, organizational and prioritization skills
• Well-rounded computer software skills
• Excel knowledge
• Working knowledge of QuickBooks or other financial software/programs
• Great communication skills
• Works well independently and within a team environment under pressure
• Ability to pivot in a fast-paced environment
• Ability to work in industry with seasonal changes to responsibilities and tasks.

Education and Experience:

• 4 years of college (BA or BS) or equivalent experience
• Minimum 2 years Accounting Clerk Experience

Industry knowledge preferred Language Skills:

• Bilingual Spanish preferred.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee frequently is required to use their hands. Must be able to lift and carry up to 25lbs.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The content of this job description is not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position

Job Type: Full-time

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person