What are the responsibilities and job description for the Billing Specialist position at Diaz Anselmo & Assoc. PA?
About the Role:
Diaz Anselmo & Associates P.A. is seeking a detail-oriented Billing Specialist to join our accounting team. In this role, you’ll prepare and process accurate legal invoices in compliance with client-specific billing guidelines and firm policies. You’ll work closely with attorneys, clients, and internal teams to ensure timely billing and minimize denials. This position requires accuracy, efficiency, and the ability to thrive in a fast-paced, high-volume environment with strict deadlines.
Key Responsibilities:
- Prepare, review, and finalize invoices using the firm’s case management system, Perfect Practice.
- Ensure billing accuracy and compliance with client guidelines
- Manage daily workload using automated billing reports.
- Identify billing errors and recommend corrective actions.
- Review client alerts for updates to invoicing guidelines.
- Handle special client invoicing requests as directed by the Billing Supervisor.
- Resolve invoice issues and collaborate with the Invoice Resolution team
- Maintain accurate billing records and documentation for audits and reporting.
- Assist with system upgrades, testing, and team training
- Handle specialized billing (e.g., litigation, bankruptcy, appeals)
What You Bring:
- High school diploma required; Associate’s or Bachelor’s in Accounting/Finance preferred
- Prior law firm billing experience preferred. Strong understanding of client portals and allowable fees highly desirable.
- Familiarity with legal billing practices, foreclosure/bankruptcy timelines, and investor/regulatory requirements (Fannie Mae, Freddie Mac, FHA) is a plus.
- Proficiency in Microsoft Office and familiarity with Perfect Practice, ICE, Tempo, and PAID
- Strong attention to detail, organization, and communication skills
- Ability to work independently and collaboratively in a fast-paced, high-volume environment
Physical Requirements:
- Standard office duties including sitting, typing, and occasional lifting (up to 20 lbs).
If you thrive in a fast-paced, high-volume setting and take pride in delivering accurate work, Diaz Anselmo & Associates P.A. invites you to join our dynamic, multi-state team dedicated to excellence in legal support and corporate services. Take the next step in your career and apply today!
