Personal Assistant

Personal Assistant — Part-Time, Hybrid (Red Bank, NJ)

Employment type: Part-time, 10–20 hours/week, with flexibility to scale up during busy periods

Compensation: Competitive hourly rate, commensurate with experience

Overview

We're looking for a resourceful, proactive, and discreet Personal Assistant to support a broad range of personal, property, and lifestyle management responsibilities. The ideal candidate takes complete ownership of delegated tasks and operates with minimal oversight. The role requires a local presence for in-person coordination when needed, with the majority of administrative and logistics work handled remotely. Scope spans multiple properties, a marine vessel, vehicles, rental units, travel planning, and personal financial administration — so we need someone comfortable shifting between a wide variety of tasks with equal competence.

Key Responsibilities

• Property & home maintenance: Serve as primary point of contact for home service providers (plumbing, electrical, HVAC, landscaping, pool, irrigation); manage maintenance schedules across the primary residence and rental properties; coordinate multi-trade projects; maintain a running maintenance log; oversee on-site service visits as needed.
• Rental property administration: Coordinate maintenance, repairs, and vendor scheduling; communicate with tenants for access and routine matters; manage lease files, utilities, and invoice tracking.
• Travel planning: Research, book, and manage flights, hotels, ground transportation, and dining for personal and business travel; build detailed itineraries; proactively manage changes and cancellations.
• Vacation & lifestyle coordination: Plan trips from concept to confirmed itinerary; manage group/family travel logistics; coordinate pre-travel needs (pet care, home security, property coverage).
• Marine & boat coordination: Manage seasonal storage, launch, and maintenance logistics; liaise with marina contacts; maintain a service log; coordinate dock and waterfront upkeep.
• Personal financial administration: Prepare checks and process payments as directed; track invoices, receipts, and confirmations; coordinate with bookkeeper and CPA; manage recurring obligations and renewals.
• Not a must
• Automotive coordination: Schedule vehicle maintenance and service; coordinate dealership pickup/return logistics; maintain a service log; handle registration and insurance renewals.

Required Qualifications

• Local to the Red Bank, NJ area, available for in-person coordination when needed
• Proven experience as a personal assistant, household manager, estate coordinator, or similar role
• Exceptional organizational skills — able to track many open items across properties, vendors, and projects without follow-up
• Strong communication skills — comfortable making calls, negotiating with vendors, and representing the principal professionally
• Resourceful and solutions-oriented; comes with options, not just problems
• Discreet and trustworthy — handles sensitive personal, financial, and property information with absolute confidentiality
• Proficient with email, calendar, Microsoft Office or Google Workspace, and document management
• Valid driver's license and reliable transportation

Preferred

• Experience with marine/boating services, waterfront property, or seasonal property management
• Familiarity with rental property operations and tenant coordination
• Experience managing travel for a principal or executive
• Comfort with light financial administration (check writing, invoice tracking, expense organization)

Working Expectations

• Same-day response to the principal; vendor and logistics items actioned within 24 hours unless directed otherwise
• Some weekday, business-hours availability required to reach vendors
• On-site presence at the residence or rental properties as needed
• Ownership mentality — delegated tasks are tracked and completed without reminders
• Strict confidentiality at all times

Also, dog friendly is a huge plus - Client has 3 small dogs.