Accounting Specialist - Accounts Receivable & Accounts Payable

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.; 40 hours per week 

Diamond Glass is seeking a detail-oriented Accounting Specialist with a primary focus on accounts receivable, including billing, collections, and customer account reconciliation for our commercial and retrofit projects. This position will also support production builder billing and accounts payable. 

The ideal candidate has strong construction accounting knowledge, sound problem-solving skills, and the ability to investigate discrepancies and follow through on outstanding items. 

This position requires daily on-site attendance. Remote work is not available. 

Key Responsibilities 

Accounts Receivable — Primary Focus 

• Prepare and submit accurate, timely invoices for commercial, retrofit, and production projects, including deposits, progress payments, and final billing. 
• Prepare or assist with AIA payment applications and supporting documentation, as applicable. 
• Review contracts, purchase orders, approved change orders, and project status to confirm billing requirements. 
• Monitor accounts receivable aging, follow up on outstanding balances, and document collection efforts. 
• Research and resolve billing discrepancies, payment deductions, disputed charges, and missing documentation. 
• Apply customer payments in QuickBooks and reconcile customer accounts. 
• Track retainage and coordinate timely billing and collection. 
• Work with project managers, customers, and internal teams to resolve issues delaying billing or payment. 
• Support production builder billing through portals such as BWP and SupplyPro, ensuring accurate tracking by builder, community, and lot number. 

Accounts Payable & General Accounting Support 

• Assist with entering and reviewing vendor invoices, verifying job coding and supporting documentation. 
• Match invoices to purchase orders and receiving records, as applicable. 
• Research vendor discrepancies and assist with vendor statement reconciliations. 
• Support payment preparation, account reconciliations, and month-end activities. 
• Maintain organized, accurate accounting records across all project types. 

Required Qualifications 

• Hands-on accounting experience with a strong emphasis on accounts receivable, billing, collections, and account reconciliation. 
• Working knowledge of accounts payable processes and general accounting principles. 
• Construction industry accounting experience. 
• Proficiency in QuickBooks and Microsoft 365, particularly Excel and Outlook. 
• Strong analytical and deductive reasoning skills to investigate discrepancies and resolve issues. 
• Excellent attention to detail, organization, and follow-through. 
• Professional communication skills and confidence following up with customers about payment. 
• Ability to manage multiple priorities and meet billing and accounting deadlines. 

Preferred Qualifications 

• Experience preparing AIA billing and payment applications. 
• Experience supporting commercial, retrofit, and production homebuilder projects. 
• Familiarity with retainage, lien waivers, change orders, and contractor billing requirements. 
• Experience with BWP and SupplyPro. 
• Familiarity with tracking invoices and payments by builder, community, and lot number. 
• Experience with a glass, window and door, or other construction subcontractor.