Field Operations, Purchasing Assistant (DLS Oahu)

Diagnostic Laboratory Services, Inc. (DLS) is Hawaii’s largest locally owned and operated clinical and anatomic pathology laboratory.DLS is proud to serve the communities of Hawaii, Guam and Saipan and utilizes state-of-the-art testing and value-based informatics to promote optimal patient care to positively impact patient lives.

SCHEDULE

Regular Full-Time Position

Must be available Monday through Friday 8:00 am to 4:30 pm.
Must be flexible with schedule changes to meet operational needs.

HIRING RANGE

$17.85 to $22.00 hourly

Actual pay commensurate with experience

JOB SUMMARY
Responsible for processing orders on behalf of the department, including tracking backorders. Ensures orders have been received properly and works with purchasing department to resolve any discrepancies. Provides clerical and administrative support for the department.

DUTIES AND RESPONSIBILITIES

Listed below are the major duties and responsibilities of this position. Essential job functions are identified with an *.

• Completes purchase orders of laboratory and office supplies for all Patient Service Centersusing the Finance Supply Chain Management (FSCM) system. (70%) *

• Receives, reviews, verifies and files packing slips.

• Researches and places special request orders. Works with buyers to process the order.

• Assists in the coordination of product recalls as assigned.

• Informs management of supply related issues.

• Reconciles outstanding purchase orders. (15%) *

  • Matches exceptions as requested.

  • Conducts audit of supply backorders and follows up with the Patient Service Center(s) and/or buyer to resolve issues.

• Provides a wide variety of clerical and office support for the department, including, but not limited to: (10%)

  • Mileage and expense reports.

  • Sorts and distributes mail.

  • Submits invoices to Accounts Payable (AP) as needed.

• Provides front desk coverage on a rotational basis and as needed. (5% )

• Performs other duties as required.

• Demonstrates clear, audience-focused and effective communication with Aloha.

• Reads, interprets and writes documents, such as policies, standard operating procedures and reports.

• Creates a positive work culture and environment.

• Models organizational values and contributes to quality improvements to support innovation.

• Builds collaborative relationships with teammates: shares ideas, supports others to achieve goals and has each other’s backs.

• Follows all safety and health regulations and works in accordance with DLS safety policies and procedures to ensure a safe and secure working environment.

• Provides excellent customer service to our internal and external customers with compassion and respect.

• Maintains and values the importance of attendance at work.

• Stays current on information and requirements to perform the job while embracing continuous learning to improve skills and knowledge.

• Maintains a high level of confidentiality of information.

• Uses sound judgement, analytical skills and innovation while problem solving and takes appropriate and timely actions.

• Demonstrates flexibility and adaptability by adjusting to shifts in priorities, demands, and procedures.

JOB DEMANDS

Communication Demands:

• Able to read, write and comprehend simple instructions, short correspondence, and memos.

• Able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Able to write routine reports and correspondence.

• Able to effectively communicate information to internal and external customers in informal settings such as one-on-one and small group situations.

Typical Physical Demands:

• Requires keying intermittently up to four (4) or more hours per day.

• May require occasional lifting and carrying of items weighing up to thirty five (35) pounds.

Typical Working Conditions:

• Work environment includes conditions common to a hospital/laboratory environment.

• Generally works in an indoor, well-lighted, air-conditioned area with adequate ventilation.

QUALIFICATIONS

Education:

Required:

• High school diploma or equivalent.

Experience:

Required:

• One (1)year of experience in some phase of purchasing, sales, or laboratory operations.

Preferred:

• Experience with using PeopleSoft Finance Supply Chain Management system.

Skills:

Required:

• Able to communicate effectively, in English, both in verbal and written form.

• Able to work effectively both independently and with a team.

• Excellent customer service skills.

• Intermediate personal computer skills including MS Word, MS Excel, MS Outlook and routine database. (Ex. Email, creating letters, formatting data, using tables, inserting objects).

• Computer input skills, etc.

Equal Opportunity Employer/Disability/Vet

Equal Opportunity Employer / Disability / Vet
Your Health. Our Legacy
Our Mission: To fulfill the intent of Queen Emma and King Kamehameha IV to provide in perpetuity quality health care services to improve the well-being of Native Hawaiians and all of the people of Hawai‘i.
Our Values:
Compassion guides our actions
Aloha inspires us in all that we do
Respect and understanding are essential for the dignity of all
Excellence is our quest