Office Manager

Position Summary

The Office Manager provides administrative and operational support to the Chief Executive Officer, Director of Business Operations and Clinical SPED Team. This position is responsible for office management, scheduling, records maintenance, purchasing support, communication, and coordination of departmental activities while ensuring compliance and confidentiality.

Essential Responsibilities

Administrative Support

• Provide administrative support to the Director of Business Operations and Special Education leadership.
• Manage calendars, meetings, correspondence, reports, and departmental communications.
• Maintain department records, files, and documentation.

Special Education Support

• Assist with scheduling IEP meetings, evaluations, and staff meetings.
• Maintain confidential student and departmental records.
• Support tracking and organization of compliance-related documentation.
• Assist with onboarding and administrative support for special education staff and contractors.

Business Operations & Office Management

• Process purchase orders, invoices, and vendor communications.
• Monitor office supplies, equipment, and inventory.
• Coordinate contracts, service agreements, and departmental purchasing.
• Support budget tracking and reporting activities.
• Oversee daily office operations and ensure efficient workflow.

Compliance & Communication

• Maintain confidentiality of student, personnel, and organizational information.
• Support compliance with applicable federal, state, and local regulations.
• Serve as a professional point of contact for staff, families, vendors, and community partners.

Other Duties

• Participate in meetings and professional development activities.
• Perform other duties as assigned.
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Qualifications

• Associate degree required; Bachelor's degree preferred.
• Three years of administrative or office management experience preferred.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office, Google Workspace, and database systems.
• Ability to manage multiple priorities while maintaining confidentiality.

Physical Requirements

• Ability to sit, stand, and use standard office equipment.
• Ability to lift up to 25 pounds occasionally.