Payroll Assistant - FT - Days - Accounting

DHR Health  -  US:TX:Edinburg - Days

Summary:

POSITION SUMMARY:

This position is responsible for maintaining an accurate vendor payable system. This includes daily posting of invoices, vouchers, and credits and matching them to appropriate paperwork. The Accounts payable personnel will ensure that all vendor payments are processed, signed and distributed in a timely manner, maintain, file and update vendor records, reconcile to vendor statements and calculate ending vendor accruals, misc. analysis and reports and serve as a resource for hospital employees who have any questions about the hospitals payables.

POSITION SUMMARY:

This position is responsible for maintaining accurate payroll records for the employees of DHR. The Payroll Assistant will ensure that payroll is processed and distributed in a timely manner, maintain and update DHR employees’ PTO, and serve as a resource for employees who have any questions about payroll.

POSITION EDUCATION/QUALIFICATIONS:

· High School Diploma or GED required.

· Accounting I and II courses taken at a college level preferred.

· Two (2) or more years experience in payroll processing is required.

· Organizational skills are necessary

· Must be able to be sensitive to cultural and bilingual issues.

· Good written and verbal communication skills required.

· Ability to read, write and speak English

· Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians

· Prefer hospital experience

JOB KNOWLEDGE/EXPERIENCE:

· Payroll experience in a hospital setting is preferred. Knowledge of accounting terminology is preferred.

· Ten (10) key and computer skills to include excel is required.

Responsibilities:

POSITION RESPONSIBILITIES:

· Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice

· Responsible for the smooth running of payroll and supervising of staff.

· Handles questions or issues regarding Payroll to employees, directors and senior management.

· Works closely with HR and Benefits.

· Ensures proper signatures/approvals are received on PARs, timesheets, checks and pay practices.

· Prepares payroll analysis and month to end accruals as deem necessary by senior management.

· Responsible for the payroll applications to include accuracy of configurations ADP, E-time, PC Time Clock.

· Prepare in service and orientation sessions to educate new employees and directors on Payroll process.

· Reviews and process the bi-weekly payroll transmission.

· Responsible for the configuration of Payroll Applications: ADP, E-time, and PC Time Clock.

· Other duties as assigned

Other information:

LINES OF REPSONSIBILITES:

(Chain-of-command)

Payroll Supervisor, Director of Accounting

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC:

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA):

A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes: HIGH 1 2 3 4 5 6 LOW

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________

Transfer/Hire Date Effective: ________________________.