What are the responsibilities and job description for the Manager Purchasing & Services position at DHL eCommerce?
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Summary:
The Manager Purchasing & Services is responsible for the centralized purchasing and inventory processes for all DHL eCommerce locations for supplies, inventory, IT equipment and special order goods. This role works closely with various DHLeC teams in the areas of purchasing, compliance and inventory processes for all DHL eCommerce locations and with the Global Business Services team (GBS) to ensure cost savings and compliance requirements.
Essential Duties and Responsibilities:
Manage the procurement team supporting all purchasing for corporate and distribution centers and IT Procurement process for equipment.
Manage contracts and relationships with suppliers to negotiate pricing, delivery, and payment terms, among others.
Validate and approve supplier invoices in accounting system for corporate office and DC locations.
Resolve vendor issues with regards to pricing, delivery and invoicing. Work with transportation team and DC for customer supply issues.
Analyze travel spend and provide weekly reports to upper management.
Work closely with AP team to set up new vendors and identify any issues with invoice flow, research errors and payment inquiries.
Ensure all users, GL, cost centers, catalogs, and categories are all accurate in e-Procurement tool, COUPA system.
Provide functional guidance and training to facility personnel on Procurement processes, SAP/MM and COUPA. Serve as a subject matter expert for SAP and COUPA.
Identify areas for process improvement and cost reduction.
Reconcile monthly inventory before month end close to ensure all costs are allocated correctly.
Perform root cause analysis for process breakdowns on supply issues.
Obtain certificate of insurance requests for vendors.
Support approval process for expense reports ensuring compliance is met.
Hire, train and coach Procurement Specialist (s).
Prepare adhoc reports as needed and perform other duties as assigned.
Requirements / Skills:
Experience with SAP required, experience with SAP/MM preferred.
Detail oriented with strong problem-solving analytical orientation.
Strong interpersonal and collaboration skills.
Able to make sound decisions based on company policy and procedure.
Excellent written and verbal communication skills.
Demonstrate ability to work against a plan and meet deadlines.
Ability to oversee multiple projects concurrently with a high degree of accuracy
Education / Experience:
Bachelor’s degree or equivalent years of work experience.
5 to 7 years of experience in purchasing and procurement processes.
Knowledge of Microsoft Office Excel and Word required.
Physical Demands:
Physical demands are consistent with a professional office setting.
Regular sitting at work station for 25 – 75% of the work shift.
Frequent standing and walking.
Travel required (up to 10%).
As a Top Employer and leading logistics company, at DHL eCommerce , we are committed to helping you build a career you’ll love with benefits and incentives that support your personal and professional well-being:
Competitive Pay
Bonus Programs
Retirement Savings - 401k with company match
Medical, Dental, Vision, Well-being programs
FSA/HSA availability
Tuition Reimbursement
Paid Time Off including vacation and sick time
Company Paid Holidays and Floating Holidays
Paid Parental Leave
Employee Discount Program
Employee Assistance & Work Life Program
Short Term and Long-Term Disability
Life Insurance
Equal Opportunity Employer – Veterans/Disability