Senior Property Manager (SPM) – Office Portfolio

Position Overview

The Senior Property Manager (SPM) is responsible for maximizing the physical, operational, and financial performance of a portfolio of office assets. This position plays a critical leadership role in driving NOI growth, maintaining tenant satisfaction, and enhancing long-term asset value through disciplined financial management, strategic capital planning, and operational excellence. The ideal candidate combines a strong command of property operations with sophisticated financial acumen and the ability to lead multidisciplinary teams in a fast-paced, performance-driven environment.

Key Responsibilities

Financial Management

• Develop and manage annual operating and capital budgets with an emphasis on long-term facility planning, building systems optimization, and expense control.
• Monitor and manage all operating expenditures, CAM reconciliations, recoverable utilities, and capital projects within approved budgets.
• Identify opportunities for asset enhancement, cost reduction, and revenue growth through proactive financial oversight.
• Oversee recoverable utility programs and ensure maximized recoveries and efficient billing practices.
• Forecast and control construction and tenant improvement costs; manage competitive bidding to support leasing objectives and occupancy goals.
• Administer and reconcile landlord cost components of leasing transactions to expedite rent commencement and revenue realization.
• Implement disciplined cost control measures, vendor negotiations, and procurement strategies to ensure optimal value.
• Review, approve, and report on all operating and capital expenditures in accordance with company policies and ownership objectives.

Administration

• Prepare and deliver timely, detailed, and accurate operational and financial reports supporting ownership and corporate management decision-making.
• Oversee, mentor, and develop onsite teams including facility managers, administrative staff, and maintenance personnel to ensure operational consistency and accountability.
• Maintain current documentation of leasing, management, and capital activities in corporate reporting systems.
• Proactively manage lease expirations, renewals, tenant work, and landlord obligations to ensure continuity of occupancy and compliance.
• Ensure comprehensive record-keeping and regulatory compliance, including Certificates of Occupancy, insurance certificates, service contracts, warranties, and maintenance records.

Facility Operations

• Oversee all aspects of property operations including building systems, maintenance, and custodial services to ensure superior tenant experience and building presentation.
• Develop and execute long-term asset plans encompassing preventative maintenance programs, sustainability initiatives, and capital improvement strategies.
• Implement operational systems, safety protocols, and training programs that promote service excellence and risk mitigation.
• Lead and supervise facility and maintenance personnel to ensure responsive service delivery, regulatory compliance, and adherence to quality standards.
• Partner with engineering, leasing, and construction teams to align operational goals with asset strategy and ownership objectives.

Qualifications

• Bachelor’s degree in Real Estate, Finance, Business Administration, or related field required; CPM or RPA designation strongly preferred.
• Minimum 5–10 years of commercial office property management experience, including Class A and B office portfolios.
• Proven success in financial management, NOI growth, and asset value enhancement across multi-tenant office environments.
• Deep knowledge of mechanical, electrical, and building systems and capital planning best practices.
• Strong negotiation, leadership, and interpersonal skills with the ability to manage multiple stakeholders and priorities.
• Proficiency in Yardi and Microsoft Office Suite.