What are the responsibilities and job description for the Accounting and Operations Associate position at DHA Laboratory?
About the Company:
DHA Laboratory is a high complexity clinical laboratory and functional laboratory services company committed to delivering exceptional provider solutions, client service, and building long-lasting client relationships. Built on a solid 15-year foundation, DHA is a CLIA-licensed lab renowned for providing reliable biochemical assays that support physicians in over 20 countries, facilitating the functional treatment of more than 600,000 patients. We are actively seeking an Account Manager to join the Mount Prospect, IL team and take on the mission of expanding critical lab services, improving healthcare outcomes, and making a meaningful difference in the lives of patients and healthcare providers.
About the Role:
As Accounting and Operations Associate, you’ll play a vital hands-on role, where you will be deeply embedded in the daily rhythms of finance and operations, ensuring smooth day-to-day execution of core processes. You’ll support financial workflows, maintain accurate records, and help the team stay organized and compliant as we scale. You’ll have the opportunity to work closely with our external Accountant and Operations team in a hands-on environment where your contributions are noticed and valued - your impact will be meaningful.That makes this role a great fit for someone who wants to stay close to the work and own meaningful processes from end to end. This role requires a minimum in-office presence, 4 days a week and will report directly to the Executive Team.
Key Responsibilities Include (but are not limited to):
Accounting & Finance Support
- Assist with routine financial transactions, ensuring accuracy in general ledger entries and reconciliations
- Maintain and monitor customer account records and assist in preparing periodic account summaries and reports
- Support vendor management, invoice processing, and expense classification
- Help prepare financial documentation and assist with month-end close procedures
- Participate in routine compliance tasks and assist with external reporting needs
Process Management & Optimization
- Maintain documentation for financial procedures and support improvements in accounting workflows
- Contribute to the accuracy and timeliness of internal systems and reports
- Support audit readiness and recordkeeping best practices
Administrative & Operational Support
- Coordinate incoming payments and documentation
- Monitor and manage office supply inventories
- Handle general administrative tasks and help keep day-to-day operations running smoothly
What We’re Looking For:
- 3 years of experience in accounting support (AP/AR) or finance operations
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
- Advanced proficiency with Excel and G Suite (Sheets, Docs, Gmail, Drive)
- Organized, detail-oriented, and able to manage high volumes accurately
- Able to identify problems and take initiative to solve them without waiting to be told
- Comfortable working on-site in a focused, fast-moving office environment in Mount Prospect, IL.
- Growth-oriented — excited to improve systems, automate tasks, and continuously level up
- A mission mindset — someone who sees that operational excellence translates into real-world impact on patient care
- A team player who is humble, accountable, and easy to work with — even under pressure
Why You’ll Thrive Here:
- You love working hard - and with others who do too
- You want a seat at the table in a business that’s scaling quickly and serving a meaningful cause
- You’re energized by ownership and autonomy
- You take pride in high standards, fast problem-solving, and helping the team win
- You’re not afraid of a challenge and take satisfaction in figuring it out
Why Join DHA?
- Competitive salary and benefits package.
- Opportunity to work with a dynamic and growing client base.
- A collaborative, growth-focused environment with career development opportunities.
- Impactful Work. You’ll do much more than earn a paycheck in this role, you’ll also help to enhance healthcare outcomes, making a meaningful difference in the lives of patients and healthcare providers.