What are the responsibilities and job description for the Executive Assistant position at Dexian?
Title: Executive Assistant #1022101
Duration: Permanent (Direct - hire)
Location: Durham North Carolina 27709
Salary Range : $75-$85K annually Attractive Benefits
Position Summary
Provides high-level administrative support to the CEO, Chairman, Board of Directors, and committees, including complex calendar management, meeting coordination, agenda preparation, minutes, and confidential records management. Oversees board compliance requirements, manages BoardSpot and meeting materials, coordinates executive travel and expenses, and handles communications with senior business leaders. Demonstrates exceptional organizational skills, discretion, proactive problem-solving, and the ability to work independently and collaboratively while ensuring efficient operations and follow-through on key decisions.
Duties and Responsibilities
o Provide direct administrative support and coordination to multiple Boards of Directors and Committees, including but not limited to working with the Executive Team and the Chairman to schedule and execute meetings, prepare and distribute agendas and related materials, attend and prepare meeting minutes, maintain official records, and assist in follow through on decisions and actions.
o Provide administrative assistance to the CEO as required or requested including word processing, transcription, information research, filing, and taking and directing telephone calls.
o Handle phone calls, emails and requests for meetings with the CEO and interact with high level business leaders in a professional manner.
o Build trust and credibility with other administrative team members as well as the entire organization.
o Oversee annual compliance requirements for Boards and Committees.
o Proactive management style to anticipate needed support for internal/external meetings.
o Handle confidential information which would have immediate negative impact on the company operations, performance or value if shared beyond its intended audience.
o Coordinate internal and external meetings and conference calls including room setup, IT, catering and refreshments as required.
o Maintain complex calendars and prioritize meeting requests and related logistics; resolving any scheduling issues that may arise.
o Responsible for general administrative duties.
o Draft memos and other reports as appropriate.
o Coordinate travel arrangements for the CEO as needed. Compile and process expense reports.
o Perform other duties or projects as required or assigned.
o Responsible for the management of the board engagement platform, currently BoardSpot.
o Provide support for Board and committee meetings as needed, including updating/creating presentation materials and distributing meeting materials via BoardSpot.
proactively identify ways to add value to the overall organization. The Foundation is seeking an individual with an outstanding work ethic. Candidates must have the ability to work independently and as part of a committed team and be dedicated to creating a quality product.
#FA
Dexian stands at the forefront of Talent Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Salary : $75,000 - $85,000