Legal Assistant Office Coordinator
DeWitt's Mequon office seeks a full-time legal assistant office coordinator to support a busy Trusts and Estates Lawyer. Ideal candidates for this position will have prior law firm experience, an outgoing personality, and the ability to interact with clients in a positive, professional manner. This is a fun position for someone who can work independently and has strong communication skills.

Key Responsibilities:

• Prepare, proofread, format, revise, and manage legal correspondence and documents using our document management system.
• Handle document reproduction tasks, including printing, scanning, copying, and maintaining client files.
• Support client billing processes, including time entry, proofreading, and sending invoices.
• Communicate with clients and team members via email and regular mail to resolve questions and coordinate information.
• Provide administrative support to one attorney, including scheduling and expense reporting.
• Conduct conflict checks and open new client/matter files in the time and billing system.
• Assist with client invoicing tasks, including expense management and disseminating invoices to clients.
• Function as the reception and office coordinator by answering phones, greeting clients, managing office supplies, and facilities needs.

Qualifications and Education Requirements

• Education: Associate degree, High School Diploma, GED Equivalent, or industry-specific certifications.

Required Skills

• Organization and Multitasking: Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Attention to Detail: Ensuring precision in proofreading documents, filing, and meeting deadlines.
• Communication Skills: Strong written and verbal communication skills for interacting with attorneys, clients, and external parties.
• Legal Knowledge: Familiarity with legal terminology, court systems, and document requirements.
• Technical Proficiency: Proficiency in using Microsoft Office Suite, legal tools (e.g., case management systems, e-filing platforms, document management systems), and office equipment.
• Professionalism: Maintain discretion and confidentiality when dealing with sensitive client and case information.
• Problem-Solving: Ability to anticipate attorneys’ needs and proactively address issues.