What are the responsibilities and job description for the Executive Assistant to CEO position at Devoted Studios?
Devoted Studios is a globally remote game development company specializing in Co-development, Porting, and End-to-End Art Production for the global gaming industry. We collaborate across time zones to support projects on all major platforms, engines and styles - from AAA titles to emerging technologies.
Our team includes world-class talents who bring deep expertise in external development, pipeline optimization, and creative problem-solving. Whether it’s porting games to new systems, enhancing gameplay features, or crafting stunning visuals, Devoted Studios operates as a trusted, flexible extension of our partners’ internal teams.
We are proud to be the development partner of choice for industry leaders such as:
- 2K
- Xbox
- Meta
- Obsidian Entertainment
- Turtle Rock Studios
- Gearbox Software
Our CEO is deeply involved in sales, partnerships, and running the company day-to-day. We're looking for someone based in Los Angeles who can work alongside her and help turn client conversations and opportunities into real execution across the company.
This is a hands-on, high-trust role. Much of the work involves coordinating internal teams, organizing proposals and deal materials, and ensuring follow-through after client discussions.
We are actively building AI-driven workflows across the company, and the right person will be excited about experimenting with AI tools, automation, and cloud systems while helping implement them across the organization.
Key Responsibilities:Sales & Business Development Support
- Turn client conversations into structured internal action plans
- Coordinate teams to assemble proposals, estimates, and delivery approaches
- Organize materials needed to move opportunities forward (case studies, decks, capabilities)
- Track opportunities from first conversation through proposal and close
- Maintain CRM records and opportunity documentation
Team Coordination
- Coordinate leadership and production teams to deliver inputs required for proposals and
projects - Track commitments, deadlines, and deliverables across teams
- Follow up consistently to ensure work moves forward
- Surface blockers early and escalate when needed
Operations & Special Projects
- Run research-to-execution projects such as vendor evaluations, tools, or internal processes
- Help implement and improve AI-driven workflows and automation across the company
- Support planning and execution of company events, industry gatherings, and partnerships
Personal Support
- Be a trusted, steady presence alongside the CEO and help create the conditions for her to do
her best work - Take ownership of day-to-day responsibilities that would otherwise pull the CEO’s attention
away from running the company - Notice what needs to be handled and step in proactively so the CEO can stay focused and
effective - Work closely with the CEO in a high-trust partnership built on reliability and awareness
- Someone who owns tasks end-to-end and finishes them
- AI-obsessed and always experimenting with new tools, automation, and cloud software
- Clear communicator who can coordinate across teams and keep projects moving
- 5 years of experience in executive support, operations, or a similar high-ownership role
- Familiar with CRM tools, Google Workspace, Notion, Asana, or similar systems
- Based in Los Angeles and able to work on-site
- Experience in games, entertainment, or technology companies is a plus
Why Join Us?
We offer:
- 401k
- Healthcare
- Paid vacation
- Company closure in Summer and Christmas ( 1 week for both) as additional paid time off
Salary range: 60,000 - 80,000 USD