What are the responsibilities and job description for the High School Registrar/Receptionist position at Devine High School?
Primary Purpose:
Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.
Qualifications:
Education/Certification:
High school diploma or GED
Criminal Background/Fingerprinting Required
Special Knowledge/Skills:
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to operate multi-line phone system
Experience:
Two years clerical experience in office setting preferred.
Major Responsibilities and Duties:
Reception and Phones
Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
Assist parents in checking students in and out of school.
Assist students, teachers, and parents as needed.
Prepare and distribute student identification cards, bus passes, and parking stickers.
Assist with the receipt and distribution of student materials, including homework requests.
Receive, sort, and distribute mail, messages, documents, and other deliveries.
Other
Provide clerical assistance as needed including assisting with the scheduling of appointments.
May be responsible for substitute notification system (Aesop).
May be responsible for maintaining student records, attendance, and PEIMS database.
Compile, maintain, and file all reports, records, and other documents as required.
Assist in campus office as needed.
Maintain confidentiality.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.