Finance Administrator

This detail-oriented Finance Administrator supports the financial operations of The Detroit Lions, Inc. and DLI Properties, LLC. This role is integral to maintaining efficient day-to-day finance functions while also providing administrative workflow management support across a lean, collaborative department. The Finance Administrator is adaptable, hands-on, and comfortable contributing across both accounting and administrative responsibilities in a fast-paced, team-oriented environment.

ESSENTIAL FUNCTIONS:

The Finance Administrator position will have daily responsibilities including, without limitation, the following:

Accounting & Finance Duties:

• Assist with processing accounts payable under the direction of the Staff Accountant and Payables/Receivables Lead.  Maintain proper knowledge of departments to code and route invoices.
• Assist with sourcing and pricing of purchases
• Prepare and post journal entries
• Record cash receipts and make cash deposits
• Maintain petty cash
• Order per diem and prepare for distribution during the football season
• Support monthly and year-end close processes as needed.
• Maintain organized and audit-ready financial records in accordance with internal controls and league requirements, including tracking fringe benefits
• Respond to vendor and internal finance inquiries in a timely manner

Administrative & Operational Duties:

• Manage executives’ calendars with confidence. 
• Provide day-to-day administrative support to the finance team, with an emphasis on scheduling, expense reports, and travel and expense coordination for staff as needed.   
• Prepare executives’ expense reports
• Support travel and expense coordination for staff as needed
• Reviews, summarizes and prioritizes incoming mail for finance department. Prepares outgoing mail and packages for shipment and coordinates shipping, handling and delivery in a timely fashion
• Coordinate suite usage during the football season
• Coordinates all administrative details for visitors, including greeting and escorting all scheduled visitors, coordinating conference rooms, food and beverages, calendar requests, conference rooms, and other activities as needed. Monitor status of all visitors while on-site
• Orders, monitors and maintains office equipment and supplies.

ESSENTIAL SKILLS AND ATTRIBUTES:

• Strong work ethic with a willingness to take initiative and assist where needed
• Maintains a working knowledge of applicable policies and procedures, to ensure adherence in a manner that reflects honest, ethical and professional behavior.
• Maintain strict confidentiality with respect to personnel matters, financial data, organizational information, and other sensitive matters.
• Detail oriented with strong organizational skills.
• Professional communication with internal and external contacts
• Must be accurate and efficient with ability to meet deadlines
• The ability to gather and analyze information skillfully and develop solutions quickly and effectively
• Will adjust work schedule to meet departmental demands
• Will accept other responsibilities and duties as assigned by the supervisor consistent with the objectives and essential functions of this position. Such responsibilities shall be incorporated into the position description if they are ongoing

QUALIFICATIONS/REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent practical experience)
• 1–3 years of experience in accounting, finance, or administrative support required
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Experience with accounting systems (Sage Intaact) preferred
• Experience with Concur for T&E preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Demonstrated ability to work independently, without formal instruction
• Ability to plan, organize and accomplish assignments accurately and efficiently with a high degree of professionalism to garner credibility and confidence.
• May require work out of both Ford Field in Detroit, MI and the Meijer Performance Center in Allen Park, MI.
• A valid Driver’s License and a good driving record