Administrative Assistant

Detroit Recovery Project (DRP) is seeking a highly organized and dependable Youth Services Administrative Assistant to support the daily operations of the Youth Services Department. This role is essential in ensuring smooth administrative, clerical, and program coordination across multiple initiatives, including SBIRT, Family Tree, Strengthening Families Program (SFP), and the Youth Recovery House (YRH). The Administrative Assistant plays a key role in maintaining organization, supporting staff readiness, and ensuring that program materials, documentation, and schedules are prepared, accessible, and aligned with departmental expectations.

Detroit Recovery Project (DRP) is currently seeking a detail-oriented and reliable Youth Services Administrative Assistant to support multiple youth-focused programs. In this role, you will provide critical administrative and operational support to ensure staff are equipped, programs run efficiently, and documentation is accurate, timely, and compliant. This position works closely with leadership and program staff to coordinate materials, schedules, and communication across the department.

• Answer, screen, and route incoming calls in a professional and timely manner
• Sort and distribute incoming mail and packages
• Prepare and distribute bulk documentation, printouts, and staff materials
• Create and maintain organized binders, folders, and program materials
• Set up workspaces for new hires, including desks, supplies, and onboarding materials
• Prepare weekly documentation including SUPRT forms, sign-in sheets, and GPRAs
• Scan and submit completed documentation for SharePoint upload
• Prepare binders and materials for Strengthening Families Program (SFP) cohorts
• Maintain copies of program documentation to support workflow transitions
• Schedule interviews and coordinate logistics with candidates and leadership
• Support supply management, ordering, and inventory tracking
• Assist with SFP logistics, including supply coordination, menu planning, and food ordering
• Track Youth Recovery House bed status and communicate updates
• Maintain and distribute provider schedules
• Prepare resident calendars and program schedules
• Monitor and restock office and program supplies
• Coordinate bulk printing and preparation of materials
• Maintain organized and accessible supply storage areas
• Serve as a central administrative support point for Youth Services staff
• Respond to staff and leadership requests in a timely and organized manner
• Support cross-team communication by distributing schedules, materials, and updates

• High School Diploma or equivalent required; Associate’s degree preferred
• Minimum of 1–2 years of administrative or office support experience required
• Experience in nonprofit, behavioral health, or youth services settings preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Strong communication and customer service skills
• Ability to handle confidential information with discretion
• Ability to take direction while demonstrating initiative

• Office-based environment with frequent interaction with staff and visitors
• Occasional lifting of materials and supplies (up to 20 pounds)
• Standard business hours with occasional flexibility based on program needs
• Travel between program locations may be required

This position is supported through grant funding. As a result, compensation is determined by the grant budget and may fall within a designated pay rate or range set by that funding source. The pay range for this position is $24.00–$26.44 per hour, based on non-discriminatory factors such as skills and experience. This is an hourly non-exempt position and is eligible for overtime in accordance with organizational policy.

• A collaborative, mission-driven work environment focused on youth and family impact
• Opportunity to support multiple community-based programs and initiatives
• Front-loaded PTO to support time off and overall well-being
• Comprehensive benefits package for full-time employees, including:
• Medical
• Dental
• Vision
• Employee Assistance Program (EAP)
• 401(k)
• Aflac
• Employer-Paid Term Life amp; AD amp;D Insurance
• Employer-Paid Disability Insurance
• Pet Insurance
• Student Loan Forgiveness opportunities (PSLF amp; HRSA*)

*HRSA Student Loan Forgiveness eligibility is dependent on program approval and position qualification.

Detroit Recovery Project, Inc. is an Equal Opportunity Employer. We do not discriminate against employees or applicants based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected classification under applicable law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant