Senior Procurement Contracting Specialist

Job Description

Job Title

Position Title: Senior Procurement and Contracting Specialist

Location: Office of Finance

Salary: $97,344 - $ $111,190

Reports to: Executive Director - Procurement

Bargaining Unit: N/A

Benefits Eligible: Yes

Telecommuting Eligibility: Eligible for telecommuting up to $40% (two days per week)

Position Summary

The Senior Procurement and Contracting Specialist will set the organization¿s supply strategy, expand the supply base, and negotiate best value goods and services to support the success of a dynamic Finance Team committed to a new future for urban education. Responsibilities include ensuring compliance with Federal, State, and local laws and District policies through clear communications and accurate documentation for the public record.

Minimum Qualifications

• Candidate must have a minimum of three (3) years of experience in procurement/finance for an organization with responsibilities including a wide range of contracting principles, regulatory requirements and policies, work process improvements, data analysis, and administrator training.
• Must have or be willing to work toward public procurement related certifications.
• Fluency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and basic Web browser.
• Knowledge and skill in financial analysis and reporting, particularly in developing and driving Key Performance Indicator (KPI) Metrics.
  
  

Essential Functions

• Assist in establishing, reviewing, and revising District contracting and purchasing policies and procedures, with an increased focus on Operations/Facilities departments.
• Ensure compliance with contracting statutes, laws, rules, regulations, policies and procedures.
• Oversee and participate in contract modifications, negotiation of changes, and exercising of options as well as investigation and resolution of contract delays.
• Ensure effective initiation and completion of procurement initiatives set forth by the Procurement leadership.
• Communicate, work in collaboration and assist with key persons, schools, and departments to ensure schools/department understand the procurement/RFP process so they can generate requisitions and receive purchases in a timely fashion.
• Assist in the completion of all Freedom of Information Act (FOIA) requests within Procurement.
• Work with departments to develop procurement plans, focusing on process, output, and outcome.
• Manage Planning, Sourcing, RFQ (Request for Quote), RFP (Request for Proposal), and PO placement processes:
• Analyze, evaluate and issue requests for proposals/quotes, as a result of customer requisition.
• Request supplier quotations.
• Analyze supplier quotations and process requisitions.
• Facilitate the competitive bidding process (prepare bids, post bids, facilitate the evaluation process, prepare approval packet).
• Send follow ups to the stakeholders for clarification, if necessary.
• Process Purchase Orders.
• Assisting in establishing best practices and training related to procurement methods, purchasing, customer service, and contract negotiations.
• Perform other duties as assigned by supervisor.
  
  

Security Clearance

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

Method Of Application

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

DPSCD does not discriminate based on race, color, national origin, sex, disability and/or religion. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.