Finance Support Specialist

Description

The Finance Support Specialist plays a critical role in maintaining the accuracy and integrity of the organization’s financial operations. This position is responsible for overseeing accounts payable, accounts receivable, general ledger entries, reconciliations, and reporting. The Finance Support Specialist ensures compliance with internal policies, funder requirements, and federal and state regulations, while providing high-level financial support to management and external partners. The role requires strong analytical skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Duties and Responsibilities

• Ensure timely and accurate entry of financial data to support smooth operations and compliance with funder requirements.
• Manage all Accounts Payable activities from invoice receipt through payment processing.
• Maintain and update vendor records, ensuring appropriate tax exemptions and compliance with reporting requirements.
• Investigate and resolve issues related to invoice processing and payment discrepancies.
• Manage Accounts Receivable processes, including recording invoices, posting receipts, and reconciling balances.
• Maintain accurate and up-to-date billing information to properly invoice all funding sources.
• Carry out billing and recording activities in accordance with specific deadlines and funder requirements.
• Monitor funder account details to identify and address non-payments, delayed payments, and irregularities.
• Prepare and enter all general ledger transactions for the Finance Administrative Services team.
• Manage American Express and Concur reporting for DESC corporate credit cards.
• Handle payroll-related accounting functions as required by the Human Resources Department.
• Maintain and reconcile organizational gift card accounts.
• Communicate professionally and courteously with vendors, customers, and staff, resolving inquiries in a timely manner.
• Receive, research, and resolve a variety of internal and external financial inquiries, communicating resolutions to the appropriate parties.
• Maintain organized electronic files of accounting documents, records, and reports.
• Identify and resolve accounting discrepancies and issues promptly and accurately.
• Support financial and single audit processes, including preparation of schedules and documentation.
• Collaborate with internal departments to address financial inquiries and ensure timely and compliant processing.
• Manage competing priorities and demonstrate flexibility in responding to frequent changes, delays, or unexpected events.
• Ensure adherence to accounting and finance department policies, procedures, and internal controls.
• Maintain open communication with supervisor regarding work progress, concerns, or process improvements.
• Interact regularly with organizational departments to ensure timely financial processing and compliance with internal and external regulations.
• Exercise discretion and maintain confidentiality with sensitive financial and organizational materials.
• Identify opportunities for process improvement and lead implementation of best practices to enhance efficiency and accuracy.
• Stay current with federal, state, and local financial regulations, including the Workforce Innovation and Opportunity Act (WIOA), Welfare Reform, Employment Services, TRADE, Jobs Education and Training (JET), and other applicable programs.
• Perform other related duties as assigned.

Qualifications Required:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 5 years of progressively responsible accounting experience.
• Strong understanding of GAAP and funder compliance requirements.
• Experience with accounting software and financial reporting systems.
• Proficiency in Microsoft Excel and other MS Office applications.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to meet strict deadlines.
• Demonstrated ability to handle confidential information with discretion.

Preferred:

• CPA certification or progress toward CPA designation.
• Experience with nonprofit or government-funded programs.
• Familiarity with fund accounting and audit preparation.
• Knowledge of Concur, American Express reporting systems, or similar platforms.

  Working Conditions

• Standard office environment with hybrid or remote flexibility as approved.
• May require occasional extended hours during month-end, year-end, or audit periods.
• Occasional travel for training, meetings, or audits may be required
• Valid Drivers License and Insurance required.

Salary : $65,000 - $70,000