Executive Assistant to Head of School's Office

Position: Executive Assistant

Department: Head of School's Office

Available: September 2025

Detroit Country Day School is a private, independent, co-educational, non-denominational, preschool through grade 12, college preparatory school focused on a well-rounded liberal arts education. Emphasis on academics, arts, athletics, and character development is prevalent across the curriculum. DCDS believes diversity, equity, and inclusion are educational imperatives for the intellectual, social, and moral growth of every child. We honor the dignity of every human being and value differences that exist and are expressed throughout our vibrant school.

• Provide administrative support to the leadership team (Head of School, Assistant Head of School, and Chief Financial Officer)
• Act as the first point of contact for the office, greeting and assisting visitors, parents, faculty, staff, and students with professionalism, warmth, and discretion
• Manage incoming inquiries - phone calls, emails, and in-person requests ensuring timely and appropriate responses or redirection
• Maintain a welcoming and organized front office environment that reflects the school’s values and mission
• Coordinate scheduling requests and meeting appointments, ensuring seamless communication between leadership and all stakeholders
• Manage the Head of School’s calendar, scheduling and coordinating meetings and events, ensuring alignment with the master school calendar, keeping up to date and managing changes
• Manage, organize, and distribute material for the Board of Trustees meetings and support Board of Trustees events
• Assist with special projects and initiatives as directed by the Head of School, Assistant Head of School, or Chief Financial Officer
• Handle sensitive information with discretion and confidentiality
• Manage the School’s calendars and any pertinent sub-calendars, including but not limited to annual input and regular updates
• Act as a Designated School Official (DSO) for SEVIS, supporting the School’s compliance and federal regulations related to international students.
• Perform other related duties as assigned by the Head of School, Assistant Head of School, and Chief Financial Officer

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 4 years of experience providing administrative or executive support; school experience is a plus
• Excellent verbal and written communication skills
• Strong organizational skills with attention to detail and ability to multitask
• Possesses time management skills with the ability to meet deadlines
• Proficient in Microsoft Office, Google Workspace, or similar software with the ability to learn new or updated software
• Ability to work independently or as part of a team
• Professional demeanor and commitment to student-focused service

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

• Normal Office environment