Payroll Clerk

Description

JOB SUMMARY: Responsible for managing and processing employee compensation, ensuring timely and accurate payroll distribution. Supports accounting work involving accounts payable and receivable (AR & AP), compiling various financial reports. Supports other duties as required.

ESSENTIAL JOB FUNCTIONS: Include but are not limited to:

• Processing Payroll: Calculate and process employee wages, salaries, bonuses, and commissions, ensuring accuracy.
• Maintaining Records: Keep detailed records of employee hours, deductions, taxes, and other payroll information.
• Handling Tax Withholdings: Ensure correct federal, state, and local taxes are deducted from employee paychecks.
• Benefits Administration: Manage and process employee benefits (e.g., health insurance, 401K, retirement plans), deductions, audits, and reporting.
• Expense Reports and Reimbursements: Manage, process, and maintain accurate employee expense reporting and reimbursement records ensuring accuracy.
• Data Entry and Updates: Enter employee data (new hires, terminations, promotions) into payroll, benefit, and 401k systems.
• Compliance: Ensure payroll complies with federal and state regulations, including labor laws and tax regulations.
• Resolving Payroll Issues: Address and resolve any payroll discrepancies or concerns from employees.

• Reporting: Generate payroll reports for accounting, finance, and management purposes. Compiles and calculates various periodic reports, such as 125 reports, bonus calculations, EEO Reports, W-2, and other reports.

•  (AR) and (AR): Supports AP and AR functions and participates in cross-training to ensure business continuity.
• Confidentiality: Maintain confidentiality of employee compensation and personal information.

• Training: Provide training for current and new end users on our payroll software system, timecard approval process, and expense reporting process.  Develop “How To” training guides for end users.
• Performs other duties as assigned.

Qualifications

Associate’s Degree in Accounting, Business, or Related Field or an equivalent combination of education and/or experience in accounting/finance or three years of experience in financial record keeping or accounting;

• Proficient with payroll software systems like Paycom, Paycor, Paylocity, ADP, QuickBooks, Paychex, etc., and with payroll management systems and timekeeping software.
• Knowledge of Tax Regulations and Labor Laws and understanding of local, state, and federal tax laws and labor regulations required to ensure accurate payroll processing and compliance.
• Proficiency in Microsoft Office Suite (especially Excel) to handle data entry and generate payroll reports.
• Strong mathematical skills and attention to detail for accurate payroll to avoid errors in payments or tax calculations.
• Strong time Management skills to manage payroll and time-sensitive tasks.
• Strong organizational Skills and ability to maintain organized records, handle confidential information, and manage large volumes of data.
• Strong communication Skills and ability to communicate effectively with employees, HR, and management to resolve payroll issues.
• Strong problem-Solving skills and ability to address discrepancies or errors in payroll records.
• Be willing to work weekends and extended hours as required.
• Certified Payroll Professional (CPP) certification from the American Payroll Association (APA) preferred.
• Fundamentals of Payroll Certification: For entry-level payroll clerks, this certification provides foundational knowledge.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must be able to lift, carry, push, and pull or move objects up to 25 pounds.
• Subjected to sitting for prolonged periods of time and twisting and reaching occasionally.
• Visual acuity, speech, and hearing; hand-eye coordination, utilize near and far vision, depth perception, and manual dexterity necessary to work with various materials and operate basic office equipment which are essential aspects of this position.