Automotive Title Clerk – Destination Kia of Utica

Title Clerk / Billing Coordinator – Destination Kia of Utica

Location: 5056 Commercial Drive, Yorkville, NY 13495

Pay: $21 - $23/hr depending on experience.

Schedule: Mon–Fri 8–5; occasional OT/Saturdays

Destination Kia—the region’s #1 Kia volume dealer—is looking for a detail‑driven Billing Clerk to support our high‑volume office and keep deals moving cleanly from sale to funding.

Summary:

This role is the backbone of our accounting office. You will bill all car deals, verify costs, and ensure every transaction is documented accurately for accounting, lenders, and the DMV. Strong attention to detail and confidence working with numbers are essential.

Duties include but not limited to:

• Bill all new/used car deals with accurate pricing, fees, rebates, and lender requirements
• Verify deal costs (recon, warranties, aftermarket, add‑ons) before finalizing
• Audit deal jackets for signatures, compliance, and complete documentation
• Process new/used registrations and prepare tax/title paperwork
• Submit title/registration documents to DMV; ensure accuracy and completeness
• Confirm funds received, verify lien payoffs, and ensure correct lienholder info
• Prepare Certificates of Origin; bill dealer trades; maintain out‑of‑state title files
• Track outstanding title work and provide monthly updates to management
• Sign over wholesaler titles once paid; report unresolved title/funding issues
• Manage annual dealer tag renewals
• Support title runner and general office tasks as needed

Qualifications

• 1–3 years office experience; dealership billing/title experience preferred
• Experience with DMV and Dealership Automotive titles is a plus
• Strong accuracy reviewing documents, numbers, and compliance items
• Proficient with Microsoft Office; experience with Dealertrack/CVR a plus
• Comfortable in a fast‑paced, deadline‑driven environment
• Professional communication with DMV, lenders, customers, and internal teams
• Valid clean driver’s license

Benefits

• Health, Dental, Vision
• PTO
• Paid Training
• Aflac & Guardian
• 401(k) with match

Join a high‑performing dealership team where your accuracy and organization keep the entire operation running smoothly.

If you’ve worked as a Title Clerk, DMV/VERIFI Processor, Automotive Biller, Contracts Clerk, or in dealership accounting or administrative support, your experience aligns well with this role and we encourage you to apply.

WE ARE AN EOE & PARTICIPATE IN E‑VERIFY

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you worked in an auto dealership before? How many years?
• Do you have DMV Title records experince?

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $21 - $23