Executive Assistant

Executive Assistant to Restaurant Owner

Job Description

We are seeking a highly organized, motivated, and dependable Executive Assistant to work directly alongside the owner of our growing restaurant businesses.

This is not your typical administrative assistant position. We are looking for a proactive, detail-oriented professional who can become the owner’s right hand, assist with business operations, manage important administrative responsibilities, and help ensure our restaurants operate efficiently.

The ideal candidate is someone who takes initiative, solves problems independently, thrives in a fast-paced environment, and can confidently manage multiple responsibilities without constant supervision.

As our businesses continue to grow, we need someone who can grow with us.

Key Responsibilities

Executive & Administrative Support

• Manage the owner’s calendar, appointments, meetings, and daily priorities.
• Organize emails, phone calls, business correspondence, and important documents.
• Coordinate meetings, interviews, vendor appointments, and business-related events.
• Maintain organized records, files, contracts, and business documentation.
• Follow up on outstanding tasks, deadlines, and business commitments.
• Assist with special projects, expansion opportunities, and business development.

Restaurant Operations Support

• Work closely with restaurant managers to ensure operational tasks are completed.
• Assist with employee scheduling, timekeeping, and payroll preparation.
• Help coordinate employee onboarding, personnel files, and training documentation.
• Communicate with vendors, suppliers, and service providers.
• Track operational needs, inventory concerns, and purchasing requests.
• Help develop and maintain standard operating procedures, checklists, and internal systems.
• Identify operational issues and communicate solutions to ownership.

Business & Financial Administration

• Assist with organizing invoices, receipts, expenses, and vendor payments.
• Maintain accurate spreadsheets, reports, and business records.
• Assist with QuickBooks and other business management software.
• Help track sales reports, labor expenses, and operational performance.
• Coordinate paperwork and documentation for business licenses, insurance, and compliance.

Communication & Project Management

• Serve as a professional point of contact between ownership, management, employees, and outside business partners.
• Ensure important information is communicated accurately and promptly.
• Track ongoing projects and ensure deadlines are met.
• Assist with marketing initiatives, promotional planning, and new business opportunities.
• Anticipate the owner’s needs and proactively address tasks before they become problems.

Qualifications

Required:

• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Ability to multitask and prioritize competing responsibilities.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, and email.
• Strong attention to detail and problem-solving abilities.
• Ability to handle confidential business and employee information professionally.
• Dependability, accountability, and a strong work ethic.
• Ability to work independently with minimal supervision.
• Professional demeanor and excellent interpersonal skills.

Preferred:

• Previous experience as an Executive Assistant, Administrative Manager, Office Manager, or Operations Coordinator.
• Restaurant, hospitality, or small-business management experience.
• Familiarity with QuickBooks, payroll systems, and employee scheduling software.
• Experience supporting business owners or executives.
• Experience managing multiple projects or business locations.

Who We’re Looking For

We want someone who:

• Takes initiative: You recognize what needs to be done and take action.
• Is extremely organized: You can manage multiple schedules, projects, and deadlines.
• Is solution-oriented: You bring solutions, not just problems.
• Is trustworthy: You understand the importance of confidentiality and professionalism.
• Communicates effectively: You are comfortable working with employees, managers, vendors, and ownership.
• Can keep up: You thrive in a growing business where priorities can change quickly.
• Wants to grow: You are interested in a long-term opportunity with increasing responsibilities.

What We Offer

• Opportunity to work directly with business ownership.
• Hands-on experience in restaurant operations and business management.
• Opportunity for professional growth and advancement.
• A dynamic work environment with diverse responsibilities.
• The ability to make a meaningful impact on a growing company.

Why Join Our Team?

Chopp Boxx and Desperado Baja are growing restaurant concepts built around creativity, quality, and delivering exceptional guest experiences.

We are looking for someone who wants more than just a job. We want a dedicated professional who takes pride in helping build successful businesses.

This position offers the opportunity to work closely with an entrepreneur, learn the inner workings of restaurant ownership, and play an important role in our continued growth.

If you are organized, ambitious, dependable, and ready to become an essential part of a growing business, we encourage you to apply.

To Apply: Please submit your resume and a brief description of your experience supporting executives, managing administrative responsibilities, or coordinating business operations.

Pay: $60,000.00 - $90,000.00 per year

Work Location: In person

Salary : $60,000 - $90,000