Accounts Payable Clerk

Position Type:
Secretarial/Clerical/Accounts Payable

Date Posted:
3/20/2026

Location:
Central Office
TITLE: Accounts Payable Clerk

QUALIFICATIONS:

• High school diploma or equivalent.
• Demonstrates competence using computer and other business machines.
• Additional criteria as the Board may establish.

REPORT TO: Finance Director

SUPERVISES: None

JOB GOALS: To work under the direction of the Finance Director to coordinate and prepare all records and financial transactions for federal funds and process accounts payable.

PERFORMANCE RESPONSIBILITIES:

• Assists in the preparation of all budgets and budget revisions for federal funds.
• Assists in the preparation and collection of funds from the State for retirements of all federal employees.
• Performs secretarial duties.
• Processes all invoices for input in the computer.
• Maintains a separate set of books for federal funds.
• Assists the Finance Director in the closing of the books.
• Performs other duties as assigned by the proper authority.
• Assists in administering the school district's accounts payable function, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.
• Researches discrepancies regarding the accuracy of invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile.
• Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable.
• Reconciles accounts payable invoice batches, and processes payment checks or wire payments as directed.
• Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Maintains accounts payable records for accurate and up-to-date filing and recordkeeping.
• Composes correspondence to clients as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.
• Process travel reimbursement request.
• Reports job-related injuries within 48 hours of work accident to the immediate supervisor. "Job-related injuries" include, but are not limited to, any accident or illness, which involves loss of consciousness, restriction of work or motion, or medical treatment.

PROFESSIONAL ETHICS:

• Collaborates and communicates effectively and respectfully with colleagues and the community to promote growth and to accomplish the district's mission.
• Maintains regular attendance and punctuality and notifies appropriate personnel of absences and late arrivals in a prompt manner, as per district procedures.
• Complies with all district rules and policies.
• Ensures proper care of supplies, electronics/computers and other equipment.
• Maintains his/her assigned area and its environment in a manner conducive to a professional working environment.
• Participates in activities to improve professional competence, including those activities required by the board.
• Oversees the maintenance of current records and reports as assigned.
• Projects a well-groomed, professional appearance.
• Accepts and implements assistance and resources designed to improve or enhance performance.
• Contributes to achieving the district's mission and engages in self-reflection and growth opportunities.
• Is courteous to faculty, staff and the public.
• Recognizes and respects the rights and property of other employees and the public.
• Exhibits professional and ethical conduct.
• Exercises proper judgment and refrains from conduct which reduces or causes a loss of his/her effectiveness in the profession.
• Adheres to all deadlines set by board policy.
• Exhibits positive personal behavior and avoids improprieties or the appearance of improprieties.
• Maintains confidentiality of all matters related to student and employee matters.
• Reports job-related injuries within 48 hours of a work accident to the immediate supervisor.
• Adheres to the DeSoto Parish School Board's Sexual Harassment Policy to be found at File: GAEAA.

TERMS OF EMPLOYMENT: Twelve Months

EVALUATION: Performance in this position will be evaluated at least once annually in accordance with Board policy.

FLSA Status: Non-exempt