What are the responsibilities and job description for the Administrative Assistant position at DeSoto, County of (FL)?
JOB
Responsible for advanced office assistant work assisting the Public Safety Office Manager in the day-to-day operations of the Public Safety Department. Work is performed under the general supervision of the Department Director.
EXAMPLE OF DUTIES
1. Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported. Secures details of specialized information, coordinating office work, and providing information regarding the services and operation of the unit. Functions as office receptionist. 2. Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees or agencies, as necessary. 3. Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports and related technical information in the prescribed manner. Assembles information for others use. 4. Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, and related paperwork. Types information or enters data into computer containing technical terminology. Retrieves data for reports. 5. Performs research and retrieval of records. Conducts statistical comparisons of information. 6. Assists in the preparation and maintenance of department records. Performs accounts payable duties. Assists with uniform, as well as office and medical supply distribution. 7. Assists Public Safety Office Manager with assigned clerical, secretarial and other assigned tasks as necessary relieving the Public Safety Office Manager from day-to-day office operational tasks. 8. Assumes daily duties of Public Safety Office Manager when absent. 9. Assists in the scheduling of the fleet maintenance and repairs. Helps to maintain the paperwork.
SUPPLEMENTAL INFORMATION
High school diploma or equivalent; Associate Degree preferred. Four (4) years of work experience involving secretarial/clerical duties including the operation of a personal computer, keyboard, or similar data entry equipment. (A comparable amount of training, education or experience may be substituted for the above minimum qualifications.) ESSENTIAL PHYSICAL SKILLS Work is considered sedentary work exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Employee must have acceptable eyesight, hearing and the ability to communicate both orally and in writing. Employee must have the ability to access, input and retrieve information from a computer, ability to access file cabinets for filing and retrieving of data, ability to sit at a desk and view a display screen for extended periods of time and the ability to type at the rate of 30 words per minute. ENVIRONMENTAL CONDITIONS Works inside in an office environment.
Responsible for advanced office assistant work assisting the Public Safety Office Manager in the day-to-day operations of the Public Safety Department. Work is performed under the general supervision of the Department Director.
EXAMPLE OF DUTIES
1. Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported. Secures details of specialized information, coordinating office work, and providing information regarding the services and operation of the unit. Functions as office receptionist. 2. Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees or agencies, as necessary. 3. Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports and related technical information in the prescribed manner. Assembles information for others use. 4. Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, and related paperwork. Types information or enters data into computer containing technical terminology. Retrieves data for reports. 5. Performs research and retrieval of records. Conducts statistical comparisons of information. 6. Assists in the preparation and maintenance of department records. Performs accounts payable duties. Assists with uniform, as well as office and medical supply distribution. 7. Assists Public Safety Office Manager with assigned clerical, secretarial and other assigned tasks as necessary relieving the Public Safety Office Manager from day-to-day office operational tasks. 8. Assumes daily duties of Public Safety Office Manager when absent. 9. Assists in the scheduling of the fleet maintenance and repairs. Helps to maintain the paperwork.
SUPPLEMENTAL INFORMATION
High school diploma or equivalent; Associate Degree preferred. Four (4) years of work experience involving secretarial/clerical duties including the operation of a personal computer, keyboard, or similar data entry equipment. (A comparable amount of training, education or experience may be substituted for the above minimum qualifications.) ESSENTIAL PHYSICAL SKILLS Work is considered sedentary work exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Employee must have acceptable eyesight, hearing and the ability to communicate both orally and in writing. Employee must have the ability to access, input and retrieve information from a computer, ability to access file cabinets for filing and retrieving of data, ability to sit at a desk and view a display screen for extended periods of time and the ability to type at the rate of 30 words per minute. ENVIRONMENTAL CONDITIONS Works inside in an office environment.