What are the responsibilities and job description for the Office Administrator position at DESIGNS BY DEEKAY INC?
Job description:
Job Summary
We are seeking a dedicated and organized Front Office Assistant to join our team. The ideal candidate will be the first point of contact for our clients and will play a crucial role in ensuring smooth operations within the office. This position requires strong customer service skills, attention to detail, and the ability to manage multiple tasks efficiently. The Front Office Assistant will support administrative functions while providing exceptional service to our clients.
Responsibilities
- Greet and assist clients as they arrive at the office, ensuring a welcoming environment.
- Manage incoming calls and emails, directing inquiries to the appropriate personnel.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Schedule appointments and manage calendars for staff members.
- Assist with clerical duties such as filing, photocopying, and preparing documents.
- Utilize QuickBooks for basic financial tracking and invoicing tasks as needed.
- Provide customer support by addressing client questions and concerns promptly.
- Maintain office organization by ensuring supplies are stocked and the workspace is tidy.
- Collaborate with team members to enhance office efficiency and workflow.
Experience
- Previous experience in a customer service or front office role is preferred.
- Fluency in both English and Spanish (written and verbal) is required.
- Proficiency in computer literacy, including familiarity with Microsoft Office Suite.
- Experience with QuickBooks or similar accounting software is a plus.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent time management skills to handle multiple responsibilities simultaneously.
- Experience as a personal assistant or dental receptionist is advantageous but not required.
If you are a motivated individual with a passion for providing excellent service and support, we encourage you to apply for this exciting opportunity as a Front Office Assistant.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Job Type: Full-time
Pay: $18.50 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
Work Location: In person
Salary : $19 - $21