Bookkeeper

SUMMARY

Designers Edge office is seeking a Bookkeeper for a company that provides site surveying services to Fortune 1000 companies, enterprise architectural firms, large property management and construction companies throughout North America.

We are seeking a highly accurate, project-minded Bookkeeper to manage day-to-day financial operations, maintain accurate records, and support leadership in safeguarding company profitability and compliance.

The ideal candidate thrives in a fast-paced, accountability-driven environment, values precision, and understands the financial rhythms of project-based businesses.

ESSENTIAL FUNCTIONS

Project Financial Management

• Record and maintain accurate project-level financial transactions across surveying and drafting workflows.
• Track job costs, labor, travel, and vendor expenses by project.
• Support visibility into project profitability and margin performance.
• Prepare internal financial summaries to support operational decision-making.

Payroll & Expense Reimbursement Compliance

• Process bi-weekly in-house payroll via TriNet.
• Maintain accurate employee payroll and classification records.
• Process employee travel reimbursements tied to site survey projects.
• Track airfare, hotels, mileage, per diem, rental cars, and field expenses by job
• Reconcile company credit cards and ensure proper project allocation.
• Monitor reimbursement accuracy and flag cost overruns or unusual spend patterns

Accounts Payable, Receivable & Vendor Management

• Enter vendor invoices and ensure timely payment.
• Resolve billing discrepancies and invoice issues.
• Maintain required licenses, insurance documentation, and registrations.
• Support leadership with financial data needed for operational decisions.

COMPETENCIES/QUALIFICATIONS

• Understanding of accounting principles, excellent attention to detail and the ability to interpret financial data
• Familiarity with project-based accounting
• Experience using financial reporting software, and the Microsoft Office suite, especially Excel
• Ability to analyze, prepare, and present financial data and reports
• High accuracy and attention to detail.
• Strong analytical, organizational, and problem-solving ability.
• Ability to manage confidential financial information.
• Team-oriented mindset aligned with Designers Edge culture of accountability and continuous improvement.

Required Education and Experience

• High school diploma required, Associate’s degree in Accounting, Business, or related field preferred.
• 2 years’ bookkeeping or full-charge accounting experience required, preferably in construction or project-based services.