What are the responsibilities and job description for the Site Inventory Coordinator position at designedconveyorsystems?
About the Role:
The Site Inventory Coordinator is responsible for overseeing and managing materials on active job sites for conveyor system installations. This role ensures accurate receiving, verification, and documentation of all incoming materials, while maintaining clear communication with project managers, vendors, and installation crews. The coordinator will primarily work on-site but may assist remotely with other projects as needed.
Key Responsibilities:
- Receive and inspect incoming materials; verify against packing slips and purchase documentation.
- Accurately record inventory data in QuickBase and maintain up-to-date records.
- Coordinate with vendors, project managers, and subcontractors to ensure timely delivery and proper storage of materials.
- Assist with resolving discrepancies in shipments and reporting issues promptly.
- Manage expense reporting through Concur and maintain accurate documentation.
- Perform occasional hardware pickups from local suppliers as needed.
- Support inventory control processes and ensure compliance with company standards.
Required Skills & Qualifications:
- Experience in inventory management or material handling (construction or industrial environment preferred).
- Proficiency with QuickBase, Excel, and general inventory tracking systems.
- Strong organizational skills and attention to detail.
- Ability to communicate effectively with vendors, subcontractors, and internal teams.
- Basic understanding of construction job site operations is a plus.
Preferred Qualifications:
- Forklift certification or ability to obtain certification.
- OSHA 10..
- Familiarity with conveyor system components and installation processes.
Physical & Travel Requirements:
- Ability to lift and move materials as needed.
- Willingness to travel between job sites as required.
This job description is not exhaustive. Other duties may be assigned as needed, and responsibilities may evolve to support the business and employee experience.
About Us:
Conveyor may be in our name, but it’s only part of what we do. DCS was founded in 1982 and has grown to serve major clients in multiple industries by providing material handling, full-scale warehouse operations and conveyor design solutions that are custom crafted for their need. We don’t sell ready-made systems - we build relationships that empower us to craft custom solutions together. It’s the teamwork approach, sharing ideas and building upon them, that produces the best results.
And DCS is committed to creating an extraordinary employment experience for our team. We work like crazy to hire and develop great people, build relationships, and ensure that the programs and services we offer our team are among the best in the business- from a killer snack wall and casual work environment to flexible PTO and opportunities to give back within the community.
More reasons to join our team:
- We pride ourselves in our family-like culture and casual, but focused, work environment
- We offer competitive salaries and health benefits
- Our 401K program includes a 100% match up to 5%
- Participation in our Discretionary Profit-Sharing Program
- We offer our employees flexibility and autonomy
- We do community outreach projects throughout the year
- We know how to throw company events
- We work hard, but we also know how to have fun - darts, anyone?
Individuals seeking employment at Designed Conveyor Systems are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. Accommodation is available to applicants with a disability condition, when applying, testing, or interviewing for a position. Please let us know if you need accommodation.