Office Manager/ Bookeeper

Design Studio Boca is a design-oriented landscape architectural firm that has been in business since 2001. We are

looking to add creative and motivated people to our firm. DSBoca works on a wide expanse of projects – from

luxury high rise condominiums to mixed-use commercial and entertainment venues. The office manager will need

to be able to work independently with little supervision to maintain daily operations such as but not limited to -

organizing office operations and procedures, preparing payroll, coordinating with clients, technical staff, and legal

entities, managing the daily bookkeeping operations, and ordering and maintaining inventory of supplies.

Main Responsibilities:

• Administrative – Human Resource responsibilities, Invoicing, Accounts Payable/Receivable, Bank

Account and Credit Card Reconciliation, Collections, maintaining licenses and subscriptions, ordering

and maintaining inventory of supplies (paper, ink, break room supplies, etc.), scheduling event planning

and professional development seminars, and managing relationships with vendors, service providers,

and clients

• Bookkeeping software experience (Quickbooks), preparing financial reports and office budgets.

Coordination with payroll company, accountant, business, insurance and 401(K) consultants

• Customer Service – via phone, email and in person client and team assistance

• Provide executive support to Principal Landscape Architect & Staff – scheduling meetings, handling

appointed tasks, managing sample library and design drawings, research assistance and working with

staff to update and track project status

• Serve as the point person for maintenance, mail/shipping, purchasing, bills, event planning, technical

issues, and other duties as necessary

• Human Resources – Administer payroll for all employees, manage benefits packages, support employee

relations, ensure legal and regulatory compliance, and coordinate the onboarding process

Must have skills:

• Proficiency in Quickbooks, Adobe, MS Office, and Excel: word processing, preparation of spreadsheets,

etc.

• Strong problem-solving skills with the ability to assess situations, identify issues, and implement effective

solutions quickly and efficiently

• The candidate will be able to work productively and independently with little to no supervision, have

good judgement, excellent customer service, and communication skills, with the ability to handle conflict

and deliver feedback professionally

Benefits & Compensation:

• Flexible schedule
• Paid Holidays
• 401 K match
• Paid time off Opportunities
• Health Insurance Opportunities –

Health, Dental, Vision, Life, and others

Schedule:

• Part-Time (minimum 20 hours)
• Monday to Friday
• (On-site) In office

Supplemental Pay:

• Bonus Pay

Average Base Hourly Estimate

$20.00 - $25.00 based on experience