PROJECT COORDINATOR

POSITION SUMMARY

The Project Coordinator supports all administrative tasks of a project including but not limited to invoicing, scheduling, hosting weekly meetings, organize the production schedule to ensure timely delivery to field to meet installation schedule, report results and issues to the project manager.  

ESSENTIAL FUNCTIONS:

• Communicate with various departments and subcontractors in an effective and productive manner
• Manage project schedule and budget
• Enter and manage accounts receivable invoicing 
• Review invoices and escalate any invoicing discrepancies
• Coordinate job site rentals and enter corresponding purchase orders in QuickBooks
• Enter timesheets of field employees into payroll system
• Analyze progress and determine issues in the schedule in a timely manner
• Manage change orders
• Assist with resource scheduling so that team members have the resources they need to complete their tasks
• Monitor project progress and create project status reports for project managers and stakeholders
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

KNOWLEDGE, SKILLS, ABILITIES: 

• Highly proficient in Microsoft Office including Excel
• QuickBooks experience preferred
• Excellent communication skills
• Excellent interpersonal skills
• Highly detailed and results oriented
• Time management skills with the ability to meet deadlines 
• Strong organizational and multi-tasking skills

QUALIFICATIONS:

• Associate’s degree in business administration, management, or related field preferred
• Experience with high level scheduling.
• Experience working with customers in planning and troubleshooting issues.
• Experience in coordinating department activities with other departments.

• Willingness to travel as required (<15%) 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to talk and hear; stand; walk; sit; use hands to grasp, handle or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is frequently required to lift and/or move up to 40 pounds without assistance. The employee is regularly required to wear personal protective equipment when on job site. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is primarily remote and will require <15% domestic travel to job sites. 

Note 

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. 

Salary : $50,000 - $65,000