What are the responsibilities and job description for the Office Manager position at Design Concepts?
- Must be highly organized and punctual.
- Open office everyday. Must keep office appearance and environment a happy and pleasant space.
- Get the mail and sort.
- Answer office phone.
- File paperwork.
- Monitor your email and problem solve.
- Submit payroll for all divisions (VA helpes with this).
- Prepare financial reports to share with owners for all divisions/companies (cash flow).
- Handle Accounts Payables
- Enter vendor bills to QuickBooks (VA helps with this).
- Vendor statements (VA helps with this).
- Set up credit accounts with vendors.
- Assist salesmen with Accounts Receivables.
- Assist owners and CPA with annual taxes.
- Meet with the CPA to determine net profit each quarter.
- Handle quarterly sales tax with CPA.
- Insurance needs (auto, general, worker’s comp., audits, etc.).
- Business permits and licensing.
- Obtain and keep subcontractor paperwork up to date.
- Help with urgent matters and assist managers when needed.
- Hiring ads when needed.
- Submit and cancel preliminary notices (VA helps with this).
- Vehicle registrations.
- Employee business cards, apparel, emails, etc.
- Handle employment paperwork (new hires and unemployment) and assist in hiring and firing (VA helps with this).
- Assist with ordering material when needed.
- Make sure TO-DO lists are being managed and overseen.
- Attend management meetings and send meeting overview email afterwards.
- Create and find ways for yourself and the company to be more efficient.
- Possibly some social media and marketing.
- Occasionally deposit checks at bank.
- Handle other typical business daily duties.
- Train and delegate to VA.
- Efficiency in QuickBooks Online and Google (Drive, Email, Docs, Sheets, Chat) is a HUGE plus.
Please reach out to McCall @ accounting@designconceptsstg.com or TEXT @ 435.414.3527, Please submit your resume. Preliminary interviews will be done via Zoom. Second interviews will be done in person.
Pay: $24.00 - $26.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $24 - $26