What are the responsibilities and job description for the Administrative Assistant - Golf Department position at Desert Mountain?
Join the Golf team at Desert Mountain Club, one of North America’s largest and most prestigious private country clubs, as an Administrative Assistant. As a certified Great Place to Work® and one of Arizona’s premier employers, Desert Mountain offers year-round stability, outstanding benefits, and opportunities for long-term career growth within hospitality and golf operations. In this role, you will provide essential administrative support to the Golf Management team, including handling phone calls and messages, preparing and distributing correspondence, creating reports, assisting with accounting tasks, and completing other duties as assigned by management. This position plays a key role in anticipating, meeting, and exceeding the needs of members, guests, and fellow team members. QUALIFICATIONS M inimum of two (2) years of administrative experience required Proficient in Microsoft Office (Word, Excel, Outlook). Strong computer and administrative skills, including document and file management. Excellent verbal and written communication skills. Must have command of letter writing and document preparation skills, including grammar and style according to normally accepted standards . Strong organizational skills with high attention to detail and accuracy. Strong problem-solving and analytical skills. Ability to handle confidential information with discretion. Valid driver’s license meeting Club insurability standards required BENEFITS Join one of the Top 10 Platinum Clubs of America and enjoy exceptional benefits and perks, including : Competitive pay PTO, Sick Pay, Holiday Pay, and Paid Parental Leave Annual Education Scholarship Tuition Reimbursement, Professional Development Scholarship Mentorship Program Internships Affordable medical, dental, and vision coverage Medical FSA and Dependent Care FSA FREE onsite medical clinic to all employees & their dependents Mental health, wellness, and virtual care resources FREE employee meals during shifts or meal stipend FREE golf and tennis Matching Retirement 401K Plan Retail discounts Pet insurance JOB DETAILS Responsibilities: P rovide administrative support to Golf Management, including phones, correspondence, reporting, and basic accounting tasks. Manage calendars, schedule meetings, and coordinate appointments. Prepare meeting agendas, take minutes, and distribute materials. Compile and distribute monthly department reports. Support marketing and promotional coordination with the F&B and Marketing teams. Order office supplies and maintain office equipment. Code, route, and track invoices; process purchase orders. Manage P-card activity and reconcile expense reports. Assist with budget tracking and monitoring. Coordinate travel arrangements. Support updates and maintenance of golf point-of-sale systems. Process personnel action forms (PAFs). Physical Requirements & Working Conditions: Noise level in the work environment – Usually moderate Occasionally exposed to extreme temperatures and inclement weather. Typical work hours – Monday-Friday, occasional weekend schedule Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OUR COMPANY Desert Mountain Club is one of the nations premier private clubs, located in the scenic foothills of North Scottsdale, Arizona. Spanning more than 8,000 acres, Desert Mountain features : Seven signature golf courses ( six of which are Jack Nicklaus & a par 54 championship course ) Seven distinctive clubhouses with unique dining and banquet experiences Award-winning spa, fitness center, tennis, pickleball, and swim facility. Dozens of hiking and biking trails What truly sets Desert Mountain apart is our people. We foster a culture built on care, respect, teamwork, wellbeing, and growth where teammates feel valued and proud to be part of the team. Desert Mountain Club is proud to be an Equal Opportunity Employer committed to fostering a workplace built on inclusion, respect, and opportunity for all teammates. Keywords: (Golf Administrative Assistant, Administrative Support, Golf Operations, Golf Club, Country Club Operations, Private Club Administration, Office Management, Meeting Coordination, Travel Coordination, Invoice Processing, Purchase Orders, Budget Tracking, Expense Reporting, P-Card Reconciliation, Accounting Support, Financial Administration, Monthly Reporting, Data Entry, Point of Sale (POS) Systems, Database Management, Report Preparation, Document Management, Microsoft Office, Communication Skills, Customer Service, Confidentiality, Team Collaboration, Resort, Hospitality, Scottsdale, North Scottsdale, Phoenix, North Phoenix, Cave Creek, Carefree, Arizona, Southwest) .